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Payroll & Disbursements Specialist

WASHINGTON TRUST BANK

Spokane, WA

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Accounting, Accounts Payable, Administrative Skills, Billing, Bookkeeping, Check Processing, Communication Skills, Computer Security, Computer Skills, Cost Allocation, Credit Cards, Custodial Services, Customer Relations, Customer Support/Service, Detail Oriented, Disbursements, Diversity, Document Archiving, Documentation, Establish Priorities, Expense Management, Expense Tracking, Federal Laws and Regulations, Finance, Financial Accounting, General Ledger Accounting, Genetics, Higher Education, Identify Issues, Interpersonal Skills, Maintain Compliance, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Payment Processing, Payroll Administration, Payroll Tax, Performance Reviews, Presentation/Verbal Skills, Printing, Problem Solving Skills, Process Management, Reimbursement, Rentals, Risk Management, Spreadsheets, State Laws and Regulations, Time Management, Use Tax, Writing Skills
LOCATION
Spokane, WA
POSTED
30+ days ago
DescriptionSupports the Payroll and Disbursements teams by performing a variety of administrative and processing functions. This role assists with disbursement activities including invoice and expense review, customer service, and clerical support, while also supporting multi-company, multi-state payroll processing. Ensures accurate and timely payroll calculations, payments, and reporting in compliance with federal and state regulations, with a strong focus on accuracy and attention to detail.

Essential Functions:

Payroll


Processes under supervision, in a work team environment, aspects of the bi-weekly payroll processing cycle.
Inputs approved salary and job changes, withholding changes, direct deposits, etc. Enters and maintains a variety of employee payroll deductions, benefits, leaves, etc.
Complies with all applicable federal and state laws and regulations.
Provides superior customer service to employees and department managers, resolving pay issues and fielding questions under general supervision and guidance.
Performs or assists in the performance of benefit accounting functions, including paying and reconciling monthly bills from vendors, and balancing monthly reports with the general ledger.
Assists other Division team members with special projects or tasks as requested.
Organizes and archives records and documents.

Disbursements
Invoice & Payment Processing


Review and evaluate incoming payment requests received via email.
Enter incoming invoices into the AP system for approval and processing.
Perform initial review and approval of invoices in preparation for weekly payment runs.
Verify and execute GL account and cost center allocations for all approved disbursements.
Process recurring monthly payments, including rent, janitorial services, and lease obligations.

Employee & Corporate Card Expense Management


Conduct daily review of employee corporate card expenses to ensure proper GL categorization and manager approval.
Manage past-due corporate credit card charges in accordance with WTB policies.
Process deposits for employee expense advances and reimbursements.

Customer Service & Support


Provide timely and professional support via email and phone to internal and external customers.
Research and respond to inquiries related to disbursements and payments.

Review & Compliance


Review vendor invoices for accuracy, proper approvals, use tax, and required supporting documentation.
Review check requests, reimbursements, and corporate credit card submissions for approval and substantiation.
Perform compliance and risk management duties as assigned.

Payment & Deposit Processing


Record incoming payments and deposits.
Process restitution payments, including tracking and recording.
Assist with ACH and direct deposit payment processing.
Assist with printing and distributing expense checks.

Administrative & Operational Support


Perform disbursements-related mail duties, including daily intake and distribution to Accounting and Finance teams.
Maintain and update DDA and ACH information for internal and external customers.
Assist in obtaining, maintaining, and monitoring approval authority documentation for the corporate group.

Qualifications:


Requires high school diploma or equivalent, some college preferred.
Strong detail orientation with a high level of organizational skills and the ability to multi-task, managing interruptions while working on multiple projects.
Ability to prioritize assignments under supervision and handle multiple priorities while maintaining a high level of service in a deadline driven environment.
Strong PC skills, including knowledge of spreadsheet and database applications including the Microsoft Office suite of products.
Strong customer service skills under general supervision.
Working knowledge of or experience with disbursements function including the payment of invoices and employee reimbursements.
Working knowledge of basic financial accounting and bookkeeping as gained through work experience or college-level course work.
Demonstrated ability to prioritize and multi-task with a high-level of attention to detail.
Excellent written and verbal communication and interpersonal skills.
Working knowledge of application system balancing as it affects accounting transactions.
Demonstrates strong customer service skills towards internal customers, vendors, and others professional contacts.
Maintains a secure work environment with no breach of security.
Effective communication with Supervisors on priorities, approaches to problem solving, and interactions with internal customers, vendors, and others.
Ability to learn and become proficient in the use of new software applications.
Displays sufficient technical computer knowledge & experience to recognize problems when they occur and take appropriate action.
Identifies application system problems when they occur and contributes solutions to problems through effective communication with appropriate personnel.

Pay Range: $20.00 to $28.52 per hour

The pay range represents the low and high end of the pay range for this position located in Spokane, WA. Actual compensation will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance.

What Our Culture Can Offer You:

Our benefit philosophy is to provide you with a comprehensive package to secure your overall wellness and help you become and remain a fulfilled and productive employee. Our benefits include Health, Financial, Retirement and Work/Life Benefits. We are proud to share an overview of our benefits HERE as part of your total compensation.

Washington Trust Bank celebrates diversity in the workplace and actively recruits talent to help reflect the unique communities where we live and work. We are proud to be an equal opportunity employer and prohibit discrimination or harassment based on race, religion, sex, gender identity, sexual orientation, national origin, age, pregnancy, disability, genetic information and any other protected characteristics outline by state, federal and local laws. We believe strength comes from the diverse backgrounds and experiences of our team, and we are dedicated to fostering a supportive and inclusive work environment.

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

About the Company

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WASHINGTON TRUST BANK