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Payroll & Benefits Specialist

Progressive Design

Midlothian, VA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
ADP, Analysis Skills, Billing, Biotech and Pharmaceutical, Brokerage, Business Administration, COBRA (Consolidated Omnibus Budget Reconciliation Act of 1985), Capital Project, Communication Skills, Compensation and Benefits, Construction Estimates, Consulting, Cost Allocation, Customer Support/Service, Detail Oriented, Discrete Manufacturing, ERISA (Employee Retirement Income Security Act of 1974), Engineering Procurement and Construction (EPC/EPCC/EPCM), Environmental Compliance, External Audit, FMLA (Family and Medical Leave Act of 1993), Feasibility Analysis, File Maintenance, Financial Reporting, Food and Beverage Industry, Fortune 500 Customers, HIPAA (Health Insurance Portability and Accountability Act), HRIS/HRMS, Health Plan, Industrial Design, Industrial Engineering, Interpersonal Skills, Leadership, Local Tax, Maintain Compliance, Manufacturing, Mathematics, Operations, Organizational Skills, Payroll Administration, Payroll Management, Payroll Tax, Pivot Tables, Problem Solving Skills, Process Analysis, Process Improvement, Product Design, Regulations, Retirement Plan, Retirement Planning, Startup, State Laws and Regulations, State Tax, Tax Regulations, Team Player, Time Management, Vlookups
LOCATION
Midlothian, VA
POSTED
10 days ago
Progressive Design, Inc. (PDI) is currently seeking a Payroll & Benefits Specialist.  This is a full-timeon-site position that is located in Midlothian, VA.  The Payroll & Benefits Specialist will manage day-to-day payroll execution and benefits administration. The position will ensure accurate, timely processing of multi-state payroll while serving as the primary point of contact for employee inquiries regarding payroll, health plans, and retirement benefits.   This role requires financial acumen along with exceptional employee support.

Key Responsibilities:
Payroll Administration
  • Process bi-weekly payroll for hourly and salaried employees across multiple states.
  • Verify timesheet tracking and resolve discrepancies with department managers.
  • Calculate special payouts including bonuses, commissions, severance, and retroactive pay.
  • Manage tax compliance regarding local, state, and federal withholding requirements.
  • Execute payroll deductions for benefits, garnishments, and retirement contributions.
Benefits & Leave Management
  • Administer daily benefits operations including enrollments, terminations, and life event changes.
  • Manage leave of absence programs covering FMLA, short-term disability, and parental leave.
  • Reconcile monthly benefit invoices to ensure accurate carrier billing and internal cost allocation.
  • Coordinate annual open enrollment process working with benefit broker on selections, open enrollment employee meeting, and processing all benefit updates.
  • Audit 401(k) contributions and coordinate annual compliance testing with third-party administrators.
Compliance & Reporting
  • Maintain digital employee files ensuring data privacy and HIPAA compliance.
  • Generate ad-hoc reports for finance, HR leadership, and external auditors.
  • Support year-end processing including W-2 verification and ACA 1095-C reporting.

Minimum Requirements/Qualifications:
  • Bachelor’s degree in business administration or related field.
  • 3 to 5 years of dedicated experience managing payroll and benefits administration.
  • Multi-state payroll experience handling varied state tax laws and labor regulations.
  • Hands-on HRIS experience with systems like ADP, Paylocity, Workday, or UKG.
  • Advanced Excel skills including VLOOKUPs, pivot tables, and data formulas.
  • Strong compliance knowledge of FLSA, FMLA, ERISA, COBRA, and ACA regulations.
  • Exceptional customer service to handle sensitive employee inquiries with empathy and discretion.
  • High mathematical accuracy with a proven track record of low-error payroll execution.
  • Strong analytical and problem-solving skills.
  • Excellent communication and interpersonal skills.
  • Attention to detail and accuracy.
  • Ability to work independently and as part of a team.
  • Strong organizational and time management skills.
Benefits:
We offer a fast paced, exciting work environment with a competitive compensation package including: Medical Benefits, Paid Time Off, Paid Holidays, 401K match and Tuition Reimbursement.

Company Overview:
PDI is a private, family-owned, Heavy Industrial Engineering & Design Consulting firm that provides valued engineering services.  Founded in 1986 PDI has grown to become one of the largest privately held multi-discipline engineering firms in central Virginia. 
Our team’s knowledge and hands-on experience take projects from concept to startup. We support manufacturing facilities and clients in many key areas including: EPC/Turnkey projects, project feasibility studies, process improvement analysis, new process design, process upgrades, air pollution abatement technology and integration, environmental compliance, product design, industrial capital projects, and detailed project/construction estimates.  We serve Fortune 500 companies in industries such as chemical, tobacco, power, films, fibers, plastics, paper, pharmaceuticals, metals, food and beverage, and discrete manufacturing.
 

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About the Company

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Progressive Design

Founded in 1986 by its president, Robert Ranson, Progressive Design has grown to become one of the largest privately held multi-discipline engineering firms in central Virginia. Based in Richmond, our company is currently working with clients in Maine, New York, New Jersey, Pennsylvania, Virginia, West Virginia, Tennessee, Illinois, Ohio, Florida, Nebraska, North Carolina, South Carolina, Georgia, Alabama, Texas, as well as Europe, Asia and South America. Possessing vast experience and technical expertise, we deliver unparalleled value to our customers. Progressive Design is a multi-discipline engineering consulting office supporting manufacturing facilities and clients with areas of specialization including: project feasibility studies, process improvement analysis, new process design, process upgrades, air pollution abatement technology and integration, environmental compliance, product design, industrial capital projects, and detailed project/construction estimates. The company serves Fortune 500 companies in industries such as food processing, films, fibers, plastics, paper, chemicals, tobacco, pharmaceuticals, power, metals, wastewater treatment, and discrete manufacturing. Throughout our history, our clients have deemed Progressive Design as the company setting the standard for engineering excellence. We are proud of this recognition, but what does it mean? The science of engineering and design is much more than producing accurate work. It is a process of complex problem solving, research and investigation, conceptual thinking, the accumulation of knowledge, expert technical performance, effective communication, and team building. Engineering and design demands enormous creative ability and the mental discipline to transform creativity into innovation. Progressive Design employees all share a relentless passion for excellence. They take enormous pride in their work and continuously strive to perform beyond client expectation.
COMPANY SIZE
20 to 49 employees
INDUSTRY
Engineering Services
FOUNDED
1986
WEBSITE
https://progressive-design.com/

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