Payroll Assistant

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Payroll Assistant

Top reasons to work for SMA Healthcare:

• Career growth and advancement potential
• Great benefits such as: Health, Dental, Vision, Life, & Disability Insurance
• Tuition Reimbursement
• Paid Personal Leave and Paid Holidays
• 403b Retirement Plan (matches one to one of employee contribution for the first 3%, then a 50% match on the next 6% of employee contribution)

Essential Job Functions:

Payroll Support

• Assist with processing bi-weekly payroll for hourly and salaried employees.
• Review timekeeping records for accuracy and completeness.

Compliance & Accuracy

• Support compliance with federal, state, and local wage and hour regulations.
• Assist with garnishments, child support orders, and other wage attachments.
• Maintain accurate payroll records in accordance with compliance standards.
• Support payroll audits and internal reviews.

Employee Support

• Respond to basic employee questions regarding pay, deductions, taxes, and direct deposit.
• Assist employees with payroll-related items (W-4, direct deposit authorizations).
• Escalate complex payroll issues to the Payroll Manager as appropriate.
• Process employment verification requests in a timely manner.

Systems & Administration

• Enter and maintain employee payroll data in HRIS system.
• Run standard payroll reports and assist with reconciliations.

Front Desk / Reception Back-Up Coverage

• Provide back-up coverage for the front desk as needed, including during breaks, lunches, or absences.
• Greet visitors in a professional and welcoming manner.
• Answer and route incoming phone calls appropriately.
• Assist with basic administrative tasks such as mail distribution, visitor sign-in, and directing team members and guests.

Collaboration

• Work closely with HR Generalists to ensure timely processing of new hires, status changes, and separations.
• Provide backup support to payroll and administrative functions as needed.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Education and/or Experience:

• High school diploma or GED required; Associates degree in accounting, business, or related field preferred.

• Entry level experience in payroll, HR, accounting or administrative support.

• Strong attention to detail and accuracy.

• Proficiency with basic office software.

• Professional communication and customer service skills.

• Ability to handle sensitive and confidential information with discretion.

Knowledge/Skills/and Abilities:

• Strong organizational and time-management skills.
• Clear and professional verbal and written communication.
• Customer-service oriented with a calm, welcoming demeanor.
• Ability to shift priorities as needed while meeting payroll deadlines.
• Team-oriented with a willingness to support multiple functions.

Necessary Special Requirements: Possession of a valid Florida drivers license, acceptable driving record, and proof of personal automobile insurance if required to drive an SMA vehicle and/or use a personal vehicle for SMA business. Complete State of Florida mandatory background screening prior to start of employment. Complete SMA required training during the first six (6) months of employment and updated if required.

Physical: Mobility and ability to bend and reach during an 8-12 hour day. Able to lift minimum 10 pounds. Visual and auditory acuity sufficient to evaluate, intervene, treat, and record client health care needs. Fine motor skills for legible and accurate charting, daily correspondence and presentation, either manually or orally. Work endurance ability to work 8-12 hour shifts with a meal break, as possible. Routine 8-12 hour shifts. Hours and days off may vary. Extra hours may be required. Work assignment locations may vary.

Application: This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. It should not be used to limit the nature and extent of assignments such individuals may be given.

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