Accounting, Administrative Skills, Communication Skills, Community Support, Compensation and Benefits, Customer Support/Service, Data Analysis, Data Quality, Dental Insurance, Detail Oriented, Developmental Disabilities, Documentation, Employee Benefits, Finance, Financial Administration, Financial Audit, Follow Through, Funding, Interpersonal Skills, Life Insurance, Microsoft Excel, Nonprofit, Organizational Skills, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, People Management, Pivot Tables, Reporting Skills, Time Management, Time Management Software, Worker's Compensation
The Payroll & Benefits Specialist is responsible for supporting the full payroll cycle, administering employee benefits, and assisting with general accounting functions. This role ensures accurate and timely payroll processing, maintains employee benefit programs, and provides financial and administrative support to the Finance Department.
Essential Duties/Key Responsibilities
Payroll Administration
- Process and support weekly/bi-weekly payroll for approximately 200 employees
- Audit timekeeping records and resolve discrepancies with employees and supervisors; provide guidance where needed
- Submit payroll to UKG and verify payroll accuracy
- Process employee reimbursements (e.g., mileage) through payroll
- Manage wage allocations to appropriate departments and funding sources
- Ensure accuracy of payroll tax filings, including quarterly returns (941s) and year-end W-2s/W-3s
Administration Benefits
- Administer employee benefits including medical, dental, and life insurance programs
- Track and manage vacation, personal, and sick time accruals
- Coordinate retirement contributions (401k and pension plan)
- Provide required documentation for Worker's Compensation audits and pension reporting
Systems & Reporting
- Manage and maintain payroll and timekeeping systems (e.g. UKG)
- Prepare reports and perform data analysis using Excel and payroll software
- Assist with financial audits
- Ensure data accuracy, confidentiality, and compliance with organizational policies
Additional Responsibilities
- Attending meetings and relevant training as required
- Assist the Fiscal Director and Finance Department with special projects
- Perform other duties as assigned
Skills and Qualifications
- Associate's degree in accounting, Finance, or related field (or equivalent experience)
- 2-3 years of payroll and/or accounting experience
- Experience with payroll systems (UKG Ready preferred)
- Strong Excel skills (including pivot tables and data analysis)
- High level of accuracy, attention to detail, and confidentiality
- Strong communication and interpersonal skills
- Ability to take the initiative to follow-through and meet deadlines
- Ability to work under pressure while maintaining professionalism
- Proficient in the use of technology
- Experience with benefits administration
- Strong organizational skills with the ability to manage detailed payroll and filing systems
- Experience in non-profit or human service organizations preferred
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
HART United is a private, non-profit organization located in North Haven, Connecticut. The agency provides support services, in a variety of settings, of more than 150 individuals with developmental disabilities throughout Connecticut. Inclusion and community supports have enabled our clients to become strong and independent citizens contributing to society and the community.
We provide a variety of settings to individuals we serve, including group homes, independent living arrangements, respite care services, and community companion homes.
THIS POSITION IS CURRENTLY ACCEPTING APPLICATIONS.