Payroll and Benefits Manager

About the Role

We are seeking a highly organized and detail-oriented Payroll and Benefits Manager to oversee the day-to-day administration of payroll, employee benefits, onboarding, and offboarding processes for an exclusive, private members-only club serving ultra-high-net-worth clientele.

Position Overview

The Payroll and Benefits Manager serves as a key point of contact for employees regarding payroll and benefits-related matters while ensuring accuracy, compliance, confidentiality, and an exceptional employee experience. This role will also support HR operations and provide administrative support to accounting and finance functions in a fast-paced, professional environment. The ideal candidate is proactive, service-oriented, and able to manage sensitive information with discretion and professionalism.

Please Note: We are actively accepting applications for this position; however, the anticipated start date for this role is August 2026. We encourage interested candidates to apply early for consideration as the search progresses.

Principal (Essential) Duties

• Process payroll accurately and timely, including employee wage changes, bonuses, deductions, reimbursements, and payroll reporting.
• Maintain payroll records and ensure compliance with federal, state, and local payroll regulations and company policies.
• Administer employee benefits programs, including health insurance, dental, vision, retirement plans, and related enrollments or changes.
• Serve as the primary point of contact for employee payroll and benefits questions while providing excellent internal support.
• Coordinate onboarding and offboarding processes, including employment documentation, system updates, benefits administration, and orientation support.
• Support recruiting and hiring efforts by assisting with interview coordination, candidate communications, and new hire processes.
• Maintain accurate employee records and HRIS data related to payroll, benefits, onboarding, and compliance requirements.
• Coordinate with external vendors and providers, including payroll processors, insurance brokers, retirement plan administrators, and background screening partners.
• Assist with compliance reporting, audits, and preparation of payroll, tax, and benefits-related documentation as needed.
• Provide administrative and accounting support, including invoice review, discrepancy resolution, and maintaining organized payroll and AP records.

Qualifications & Experience

• Bachelors degree in Human Resources, Business Administration, Accounting, Finance, or a related field preferred.
• Minimum of 5 years of experience in payroll administration, benefits administration, human resources, or a related administrative role.
• Experience processing payroll and supporting employee benefits programs required.
• Experience with onboarding and offboarding processes, employee records management, and HRIS/payroll systems required.
• Basic accounting or bookkeeping knowledge and experience supporting finance or accounting functions preferred.
• Experience in high-end hospitality, luxury retail, ultra-high net worth family office, or private club environment highly preferred.
• Strong organizational, communication, and multitasking skills with the ability to maintain confidentiality and accuracy in a fast-paced environment.
• Experience in QuickBooks, Toast, and Ramp preferred.

The base salary pay range for this role is $110,000-$130,000, depending on relevant experience and qualifications.