Payroll and Benefits Coordinator

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Job Details

Payroll and Benefits Coordinator

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Duties

Primary Responsibilities

Payroll, State Reporting & Financial Operations

• End-to-End Payroll Administration: Manage, prepare, and execute accurate semi-monthly payroll processing for just over 100 certified and non-certified personnel utilizing Skyward Qmlativ.
• Timekeeping Receive, verify, and reconcile employee timecards, electronic absence reports, in coordination with school secretaries to ensure correct payroll distribution.
• Pension & Retirement Compliance: Calculate, reconcile, and electronically submit monthly and annual reports for the Illinois Teacher's Retirement System (TRS) Gemini system and the Illinois Municipal Retirement Fund (IMRF).
• State & Statutory Reporting: Oversee the compilation, verification, and timely submission of state-mandated reporting, including the annual ISBE Employment Information System (EIS) Salary Data Reporting and the annual IMRF Wage Report.
• Annual Statement of Affairs: Partner directly with the CSBO to prepare, compile, and finalize employee earnings data for the annual Intergovernmental Agreement and School District Annual Statement of Affairs (ISBE Form 50-37) for public posting and state submission.
• Account Reconciliation: Record, verify, and reconcile payroll liabilities and contractual deductions on a monthly basis to maintain the integrity of the district''s fiduciary accounts.
• Banking & Internal Controls: Execute daily and cyclical internal controls, including "Positive Pay" fraud-prevention workflows for both accounts payable and payroll bank distributions, to securely safeguard district assets.
• Budgetary & Audit Support: Provide precise salary matrixes, deduction data, and benefit structures to the CSBO for annual budget construction and act as the primary payroll contact for the district auditor during annual reviews.
• Taxation & Year-End Processing: Process all federal and state tax withholdings, quarterly 941s, year-end W-2 generation, wage garnishments, and voluntary employee deductions.

Human Resources, Benefits & Compliance Management

• Benefits & Retirement Plan Administration: Manage and coordinate the district''s health, dental, vision, life, and long-term disability programs. Administer the district''s Section 125 flexible spending accounts, 403(b) annuities, and 457 deferred compensation plans.
• Employee Consultation: Meet with and review the district''s comprehensive benefits package, leaves, and payroll structures with new hires and existing staff.
• Regulatory & ACA Compliance: Maintain rigorous compliance with federal and state Department of Labor laws, ISBE directives, local Board policies, and Affordable Care Act (ACA) reporting requirements.
• FMLA Management: Oversee and document Family and Medical Leave Act (FMLA) compliance, tracking employee leave timelines, and coordination of short-term disability benefits.
• Personnel File Integrity: Direct the security and maintenance of audit-ready physical and digital personnel files, actively tracking professional educator licensure (PEL) status, qualifications, and credentials for all certified staff.

Qualifications

Qualifications & Job Requirements

• Experience: A minimum of five (5) years of successful, verifiable experience managing complex payroll, benefit, and retirement reporting operations. Direct experience within an Illinois public school district business office is highly preferred.
• Software Mastery: Demonstrated, hands-on proficiency in Skyward Qmlativ is strictly required. Highly proficient in Microsoft Excel (data analysis), ISBE IWAS portals (EIS), retirement systems (TRS Gemini/IMRF Employer Access), and Google Suite.
• Education: An Associate''s or Bachelor's degree in accounting, human resources, finance, business administration, or a closely related field is preferred; exceptional, direct public school district experience will be heavily weighted in lieu of a degree.
• Knowledge Base: Comprehensive understanding of the Illinois School Code, public sector fund accounting basics, TRS/IMRF tier structures, and payroll compliance laws.
• Core Competencies: Uncompromising ethical standards and discretion; ability to manage multiple strict statutory deadlines independently; superior written and interpersonal communication skills suited for an upscale, collaborative, and professional educational environment.

Salary/Benefits

Position Title: HR/Business Coordinator

• Reports To: Chief School Business Official (CSBO)
• Classification: Full-Time, 12-Month, Non-Certified/Support Staff
• Salary Range: $90,000-$110,00

How to Apply

Please CLICK HERE to apply.

Link to District/Third Party Online Application Web Page

https://www.applitrack.com/lake/onlineapp/jobpostings/view.asp?district=1229&category=Administration

Email Address

udstuen@ogschool.org

School District

www.ogschool.org

Position Website

https://www.ogschool.org/employment/index

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

6/5/2026

Application Deadline

6/19/2026

Start Date

7/1/2026

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"Back to Search Results Job Details

District Name Oak Grove #68 Building Name Oak Grove School Address 1700 O''Plaine Rd.

Green Oaks, IL 60048 Phone (224) 424-4714 Fax ( ) - IASA Region Lake County Lake Employment Type Full-time permanent Job Category Other Administrative Grade Level Elementary

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217-753-2213

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