Parts Clerk I

POSITION SUMMARY:

As a leader and employee of the City of South Bend, you are called upon to serve in a manner that supports Our Core Values: Excellence, Accountability, Innovation, Inclusion, and Empowerment as you carry out our primary employee expectations: Champion Values & Organizational Pride, Champion Operational Excellence, Make Sound Decisions, Embrace Coaching and Accountability, Communicate with Excellence, Value Diverse People and Perspectives, Embrace Personal Development, Exhibit a Positive Attitude and Own Your Health, Wellness & Safety.

Requisition and issue supplies, parts and equipment for vehicle maintenance, perform inventory control and do related work as assigned.

SUPERVISION EXERCISED:

Not applicable.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.

• Receive, store and issue material, supplies and equipment for the mechanics.
• Procure tools, materials and parts for stock inventory.
• Maintain current catalogs, manuals and other supply information related to the operation.
• Pick up parts when necessary.
• Performs clerical record keeping.
• Perform cycle counting of parts inventory, and other duties as assigned.

NON-ESSENTIAL/MARGINAL FUNCTIONS:

Assume additional responsibilities as required. Keep work area clean daily.

EDUCATION / QUALIFICATIONS:

To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Any combination equivalent to graduation from high school and minimum of three (3) years experience as a parts clerk (Prefer experience with heavy trucks). Knowledge of basic inventory practice, ability to lookup truck and automotive parts electronically, basic purchasing and receiving procedures. Ability to maintain accurate records of transactions, inventory on hand and stock level. Ability to use Microsoft Office and fleet management software. Ability to deal effectively with others, including union and management personnel. Ability to operate a Forklift. Valid Driver's License required.

KNOWLEDGE SKILLS AND ABILITIES

• Knowledge of basic inventory practice.
• Ability to look up automotive parts electronically.
• Basic knowledge of purchasing and receiving procedures.
• Ability to run daily activities in a parts room.
• Maintain accurate records of transactions, inventory on hand and stock level.
• Ability to use Microsoft Office and fleet management systems.
• Ability to safely operate a forklift.
• Ability to communicate effectively with others, including union and management personnel.

CERTIFICATES, LICENSE, REGISTRATION:

Valid Driver's License required.

EQUIPMENT:

Computer, forklift, copier, telephone, automobile, cell phone.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and walk and talk or hear. The employee is occasionally required to walk; use hands to finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must be able to lift and/or move up to 50-75 pounds. Specific vision abilities required in this job include vision and the ability to adjust focus.

WORK ENVIRONMENT:

Work is performed in a shop environment with moderate inside temperatures, and may be performed outside as well. The noise level in the work environment is usually moderate in the office. Entire office and all City vehicles are smoke-free.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. The City of South Bend is an at-will employer.

Essential Duty: Uphold Core Values

All employees of the City of South Bend are expected to uphold and actively demonstrate the City's Core Values in their daily work, which are summarized below:

• Excellence - Deliver high-quality service and strive for continuous improvement.
• Accountability - Take ownership of responsibilities and outcomes.
• Innovation - Seek creative solutions and embrace new ideas.
• Inclusion - Promote a respectful, equitable, and welcoming environment.
• Empowerment - Support and encourage others to grow and succeed.

This duty is fundamental to fostering a positive workplace culture and delivering exceptional public service.

These values shape our culture, inform our decisions, and inspire our work every day.

Equal Employment Opportunity & Diversity Statement

The City of South Bend is an equal opportunity employer. We do not discriminate or tolerate harassment based on race, color, religion, age, sex, national origin, disability, genetic information, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local law. Employment decisions are based on qualifications, merit, and organizational needs. We value and celebrate diversity and are committed to fostering an inclusive workplace for all employees.