Company Overview:Stouffer Legal is a growing estate planning law firm that uses educational workshops as a core part of how we connect with prospective clients. These workshops introduce attendees to the fundamentals of estate planning and help them decide whether to move forward with a one-on-one meeting with an attorney.
Our workshops are held weekly at various venues in the Naples area and are a critical touchpoint in the client experience. The Part-Time Workshop Coordinator plays a key role in ensuring these events are welcoming, organized, and run smoothly from start to finish.
Position Overview: We are seeking a Part-Time Workshop Coordinator to support our educational workshops by managing on-site logistics, assisting attorneys, and supporting attendees throughout the event.
This is a hands-on, client-facing role ideal for someone who is organized, reliable, and comfortable interacting with the public. The Workshop Coordinator serves as the firm's on-the-ground representative at events, ensuring that workshops are set up properly, participants feel supported, and follow-up scheduling is handled accurately.
Location: Naples, Florida
Schedule: Tuesday-Thursday, approximately 4:00PM – 10:00PM. This role requires regular evening availability.
Core Job Duties:
Workshop Setup and Facilitation
- Pick up workshop materials from the office prior to events
- Transport materials to event venues
- Set up rooms, signage, registration tables, and materials according to firm guidelines
- Assist attorneys during workshops by managing logistics and handling attendee needs
- Troubleshoot basic technical and logistical issues during events
Attendee Support and Scheduling
- Greet attendees and assist with check-in
- Answer general questions about the workshop process and next steps
- Schedule follow-up appointments with attorneys during or after the event
- Ensure a professional, welcoming experience for all participants
Data and Follow-Up Support
- Collect attendee check-ins, evaluations, and feedback
- Maintain accurate records of attendance and scheduling outcomes
- Handle attendee information with care, confidentiality, and professionalism
Continuous Improvement
- Track basic workshop metrics (attendance, scheduling outcomes, feedback)
- Share observations and suggestions to improve event flow and attendee experience
- Support the refinement of workshop procedures and best practices
What Success Looks Like:
- Workshops start and end on time and run smoothly
- Attendees feel welcomed, informed, and supported
- Follow-up appointments are scheduled accurately and consistently
- Materials, data, and feedback are captured and returned promptly
- Attorneys can focus on content delivery without distraction
Preferred Qualifications:
- Availability to work Tuesday – Thursday evenings (4:00 PM – 10:00 PM)
- Reliable transportation and ability to travel to multiple event locations (mileage reimbursed)
- Strong organizational and time-management skills
- Excellent communication and interpersonal skills
- Comfort interacting with the public in a professional setting
- Attention to detail and follow-through
- Comfort in learning new platforms and systems
- Customer-facing experience preferred (hospitality, service, events, or sales)
Why Join Us:
Stouffer Legal hosts educational workshops on a recurring basis to help people better understand estate planning before meeting with an attorney. As a Part-Time Workshop Coordinator, you'll play an important role in creating a welcoming, well-organized experience for attendees at these events. This is a great opportunity for someone who enjoys working with people, values structure and reliability, and is looking for consistent part-time evening work in a professional environment.
- Part-time role with a consistent schedule
- High-impact position supporting a core growth function of the firm
- Direct interaction with attorneys and leadership
- Structured processes with room to provide feedback and improvements
- Professional, supportive team environment
Compensation:
- Hourly pay range: $30.00 -$32.00, depending on experience
- Mileage reimbursement for travel between locations
Application Process:
- Application Submission and Screening
- Initial Phone Screening Interview (15 minutes)
- Virtual Interview (Microsoft Teams; 30 minutes)
- Candidate Assessments (Skills and Cultural Fit)
- In-Person Interview at Naples Office (1 hour; including office tour)
- Job Offer and Reference/Background Checks
- Orientation and Onboarding
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