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Part Time Temporary Human Resources Operations Specialist

Monell Chemical Senses Center

Philadelphia, PA

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JOB DETAILS
SKILLS
ADP, Access Control, Administrative Skills, Affirmative Action, Business Administration, Communication Skills, Continuous Improvement, Data Quality, Detail Oriented, Document Management, Documentation, File Maintenance, Google Apps, Human Resources, Interpersonal Skills, Leadership, Learning Management System (LMS), Logistics, Onboarding, Operational Improvement, Operational Support, Organizational Development/Management, Organizational Skills, Performance Management, Presentation/Verbal Skills, Process Improvement, Product Lifecycle, Record Keeping, Records Management, Regulations, Set Goals, Source Code/Configuration Management (SCM), Support Documentation, Writing Skills
LOCATION
Philadelphia, PA
POSTED
3 days ago
Description

The Human Resources Operations Specialist provides part-time, on-site operational and programmatic support to the Monell Human Resources Office for approximately 15 hours per week. This role supports ADP Performance Management, Learning & Development, institutional documentation initiatives, including Employee and Faculty Handbook updates, and the imaging and digitization of HR records and documents.

The position plays an essential role in strengthening HR operations by improving system accuracy, documentation integrity, accessibility of records, and compliance. The role partners closely with Human Resources leadership, employees, faculty, and managers to ensure a consistent, organized, and high-quality people operations framework within a research-focused institution.

Essential Duties and Responsibilities

ADP Performance Management

  • Support administration of the full performance management lifecycle using ADP Performance Management, including goal setting, review cycles, documentation, and reporting
  • Assist employees and managers with system navigation, timelines, and process-related inquiries
  • Monitor data accuracy and support reporting needs for HR leadership
  • Contribute to continuous improvement of performance management workflow
Learning & Development

  • Support Learning & Development initiatives, including onboarding, compliance training, and professional development programs
  • Assist with administration and maintenance of content within the ADP Learning Management System (LMS)
  • Track training completion, certifications, and required learning activities
  • Coordinate logistics for orientations, training sessions, and learning events
Employee & Faculty Handbook and Policy Support

  • Assist with the review, updating, and maintenance of the Employee Handbook and Faculty Handbook
  • Support coordination with subject matter experts, leadership, and stakeholders during handbook and policy revisions
  • Ensure policies and handbook content are clearly written, current, and consistently applied
  • Maintain version control and support communication and distribution of updated handbooks
Records Imaging, Digitization & Document Management

  • Support the imaging, scanning, and digitization of HR records and documents, including personnel files and historical records
  • Organize, index, and maintain digital files in accordance with retention schedules, confidentiality standards, and institutional policies
  • Assist with transitioning paper-based records to secure digital formats
  • Ensure accuracy, completeness, and appropriate access controls for digitized records
Human Resources Operational Support

  • Utilize Google-based tools (Google Workspace: Docs, Sheets, Drive, Forms, Calendar) to support HR documentation, collaboration, tracking, and reporting
  • Maintain accurate HR records in compliance with institutional policies and applicable regulations
  • Assist with HR projects related to systems optimization, process improvement, and organizational effectiveness
  • Handle sensitive and confidential information with discretion, professionalism, and sound judgment
Qualifications

Required Qualifications
  • Bachelor's degree in Human Resources, Business Administration, Organizational Development, or a related field, or equivalent experience
  • Previous experience supporting HR operations in a Human Resources office environment
  • Strong experience, Hands-on experience with ADP Performance Management and/or Learning modules. ADP experience is a requirement.
  • Strong working knowledge of Google-based tools (Google Workspace)
  • Experience with document management, records imaging, or digitization processes
  • Excellent organizational skills and attention to detail
  • Strong written, verbal, and interpersonal communication skills
Core Competencies

  • Integrity, confidentiality, and sound judgment
  • Operational discipline and systems orientation
  • Collaboration and service excellence
  • Attention to detail and documentation accuracy
  • Commitment to continuous improvement


Application Instructions

Please apply through our Career Center by following the link below.



Equal Employment Opportunity Statement

Monell Chemical Senses Center shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.

About the Company

M

Monell Chemical Senses Center

The Monell Center is the world’s only independent, non-profit scientific institute dedicated to interdisciplinary basic research on the senses of taste and smell.

At Monell, world-class scientists are unlocking some of the most fundamental mysteries of what makes us human. How do we use our chemical senses to communicate? What are the cellular underpinnings of taste and smell that contribute to the difference between lifelong health and chronic disease? How do our chemical senses shape human nutrition? Which genes are responsible?

Monell’s long-standing interdisciplinary model was itself a scientific experiment when the Center was founded more than 45 years ago. Today, Monell remains a nexus where outstanding scientists from many disciplines work together to focus on a common objective: understanding the mechanisms and functions of taste and smell and how these senses relate to human health. The Center’s integrated research approaches range from basic molecular biology to behavioral neuroscience, from cellular biology to comparative ecology, from analytical chemistry to clinical work with human patients.

Monell scientists are at the forefront of discovery, exploring the senses of taste and smell in order to answer pressing questions about health, behavior, and the environment that we could not even foresee a decade ago.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Nonprofit Charitable Organizations
FOUNDED
1968
WEBSITE
http://www.monell.org/

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