Part-Time Medical Fax Management Clerk

Job Summary:

The Fax Management Clerk is responsible for organizing, reviewing, and processing incoming fax documents to ensure accurate and timely distribution within the organization. This role supports office efficiency by maintaining a clear and organized fax system and ensuring important documents are properly routed and documented.

Key Responsibilities:

• Review fax documents for completeness, accuracy, and relevance
• Sort and distribute faxes to appropriate departments or personnel
• Scan, upload, and index faxed documents into electronic systems (EHR/EMR or shared drives)
• Ensure proper labeling and documentation of all processed faxes
• Identify urgent or time-sensitive documents and prioritize accordingly
• Maintain confidentiality and comply with HIPAA and privacy regulations
• Communicate with staff regarding missing or unclear information on faxes
• Assist with basic administrative tasks as needed

Qualifications:

• High school diploma or equivalent
• Previous administrative or clerical experience preferred
• Familiarity with office equipment (fax machines, scanners, copiers)
• Basic computer skills, including file management and data entry
• Experience with electronic medical records (EMR/EHR) systems is a plus

Skills & Competencies:

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to work independently with minimal supervision
• Strong communication skills
• Ability to handle sensitive information with discretion

Work Environment:

• Office or healthcare setting
• Primarily desk-based work involving computer and document handling

Schedule:

• Temporary position
• Part-time (hours flexible based on organizational needs)
• May require consistent daily or weekly shifts to maintain workflow

Reports To:

Office Manager

Position Overview:

This role is critical in keeping document workflows efficient and organized, ensuring that important communications are not delayed and that patient or business records remain accurate and up to date.