Job DescriptionJob DescriptionPart-Time Executive Assistant / Office Manager - Rosemont, IL$30-$40/HourMonday, Wednesday & Thursday schedule 8am-5pmOn SiteOur professional financial services firm located in Rosemont, IL is seeking a sharp, polished, and proactive Executive Assistant / Office Manager to join our high-performing team. This hybrid role is a unique opportunity for a driven professional who thrives in a fast-paced environment and enjoys wearing many hats.Acting as the right hand to senior leadership and the operational backbone of the office, this individual will play a critical role in keeping both executives and the office running seamlessly. This is more than just a support role, it's a chance to become an integral part of a firm known for its excellence, professionalism, and collaborative culture.Key Responsibilities of the Executive Assistant / Office Manager:* Provide high-level executive support by acting as a strategic business partner, delivering in-depth research, insightful reports, and operational guidance across key business functions.* Draft polished and professional correspondence, reports, and presentations for use by the executive team.* Manage full-cycle weekly payroll processing for internal staff with accuracy and efficiency.* Proactively seek out process improvements to accounting duties or general business operations, including evaluating potential cost savings measures on a regular basis.* Process employee reimbursements and oversee vendor invoicing to ensure timely and precise payments.* Collaborate with external accounting partners on journal entries, monthly reconciliations, and general AP/AR functions.* Serve as the primary point of contact between executives and external vendors/partners, managing contracts, payments, communications, and issue resolution.* Oversee annual benefits renewals, open enrollment, onboarding, and other core HR functions as needed.* Maintain office inventory, coordinate equipment servicing, and manage IT hardware tracking.* Plan and execute internal events—including holiday parties, sales meetings, and team-building activities—with a high level of organization and attention to detail.* Serve as a backup to Receptionist to occasionally answer phones, source catering for events, and more.* Consistently uphold the firm's standards of excellence in both client-facing interactions and internal operations.Requirements:* 2+ years of experience in a similar role* Excellent MS Office skills - primarily Outlook, Word, and Excel* Above average written and verbal communication skills* Strong organization skills coupled with a "Type A" personality to manage competing deadlines and requests