Part-Time Administrative Assistant

Part-Time Administrative Assistant - Transaction & Operations

The Short Version

A top-producing real estate team serving Greenwich and the Fairfield County Gold Coast needs a detail-obsessed operator to run the systems behind the business. Every process is documented with training videos. This isn't a build-it-from-scratch role — it's a run-it-flawlessly role. If you take quiet pride in a clean checklist and nothing slipping through the cracks, keep reading.

Logistics

• Location: In-office in Trumbull, CT (06611).
• Hours: Part-time, roughly 4–5 hours per day.
• Pay: $27–$33/hour, depending on experience.
• Experience: Real estate or transaction-coordination experience is a plus, not a requirement. Reliability and precision are non-negotiable.

$27 - $34 hourly

What You'll Do

• Transaction Management: MLS input and listing setup, stage-by-stage checklists, document uploads and e-signatures, property webpages, invoicing and payment follow-up, and chasing down anything incomplete until it's done.
• Operations & Admin: File/photo backups, restocking printed contracts, office supply ordering, updating the sales tracking sheet, keeping documents current, easy website updates (no coding), and bookkeeping.
• Marketing Support (Follow the checklist, AI does the rest): YouTube uploads, blog posts from existing videos, and the weekly email blast.
• In-Person: listing errands (keys, dropping off docs) and a video-recording setup checklist.

• Who This Is For: You're precise, self-directed, and energized by getting things done and right. You read the process doc before you ask. When something's ambiguous, you form a plan and bring one sharp question — not five vague ones. You'd rather own a system and run it perfectly than reinvent it every week.
• Who This Is Not For: This role rewards consistency over variety. If you need fresh challenges to stay motivated, prefer a lot of direction before acting, or find repetitive work draining, this isn't your seat — and you should know that up front. The core tasks repeat; the standard is doing them flawlessly every time.

Join The Charlie Vinci Team at Compass! Here, we take pride in our commitment to exceptional client service and delivering outstanding results in every transaction.

What sets us apart is our innovative approach to real estate marketing.

We have developed Connecticut's most successful real estate YouTube channel. Our engaging videos reach 40,000+ viewers each quarter, and have become a raved-about resource for individuals looking to make the move to Greenwich and other high-end areas of Fairfield County.