Administrative Skills, Billing, Calendar Management, Computer Skills, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Email Management/Administration, Email Technology, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Property Management, Systems Maintenance, Telephone Skills, Vendor/Supplier Planning
Location: Onsite, South Palm Beach County, FL
Schedule: 20–25 hours per week (Monday–Friday, 10:00 AM – 2:00 PM)
Compensation: $20–$25 per hour
Position Overview
We are seeking a Part-Time Administrative Assistant with strong customer service, data entry, and computer skills to support daily office operations. This role is ideal for candidates with experience as an Administrative Assistant, Office Assistant, Receptionist, or Front Desk Coordinator, and for those interested in gaining experience in property management or HOA operations.
Responsibilities
- Provide front desk support / receptionist duties (greeting residents, answering phones, managing emails)
- Deliver high-level customer service / resident services
- Perform data entry, filing, and document management (digital and paper records)
- Manage inbound calls, email correspondence, and general inquiries
- Assist with work orders, service requests, and follow-ups
- Support office administration and daily administrative tasks
- Coordinate vendor scheduling, appointments, and access
- Process invoices, billing support, and tracking logs
- Maintain organized filing systems and office records
- Use Microsoft Office (Excel, Word, Outlook) for reporting and communication
Requirements
- 1+ year of experience in Administrative Assistant, Office Assistant, Receptionist, or Customer Service role
- Strong data entry and computer skills
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Knowledge with CINC Systems a Plus
- Experience handling phone systems, email communication, and scheduling
- Strong organizational skills and attention to detail
- Ability to multitask and manage administrative workflows
Benefits
- Four (4) sick days per year
- One (1) week of vacation after first anniversary
- Two (2) weeks of vacation after second anniversary
- APM covers 50% of employee health, dental, and vision insurance