Administrative Assistant

Plymouth, MA | Part-Time | On-Site

Position Summary

We are seeking a highly organized, professional, and dependable Administrative Assistant to support our leadership team and daily office operations. This role is ideal for someone who thrives in a fast-paced small business environment, enjoys wearing multiple hats, and takes pride in keeping an office running efficiently.

Reporting to the Vice President of Training & ACCESS Operations, you'll support executives, employees, customers, and vendors while managing a variety of administrative, office, travel, HR, and accounting-related tasks.

Key Responsibilities

• Provide administrative support to company leadership.
• Manage calendars, meetings, travel, and scheduling.
• Prepare correspondence, reports, presentations, and business documents.
• Answer phones, greet visitors, and manage mail and deliveries.
• Maintain office supplies, records, and company files.
• Coordinate meetings, travel arrangements, and special events.
• Support employee onboarding, HR administration, and confidential personnel records.
• Assist with customer and vendor communications and documentation.
• Maintain electronic and paper records using Microsoft Office and Monday.com.
• Provide light accounting support, including organizing invoices, expense reports, purchase orders, and documentation for bookkeeping. (This is not a bookkeeping position.)
• Assist with special projects and help maintain an organized, professional office.

Qualifications

Required

• Associate's degree or equivalent experience.
• 3+ years of administrative, executive assistant, or office management experience.
• Strong Microsoft Office skills (Word, Outlook, Excel).
• Familiarity with QuickBooks.
• Excellent organizational, communication, and multitasking abilities.
• High level of professionalism, discretion, and attention to detail.

Preferred

• Experience supporting senior executives.
• Experience in a small business environment.
• HR onboarding experience.
• Experience with Monday.com.
• Travel coordination experience.
• Experience working with government, technology, or law enforcement organizations.

Additional Requirements

• Ability to pass a criminal background check and meet CJIS security requirements.
• Valid driver's license and reliable transportation.
• Occasional local travel as needed.

Ideal Candidate

You are proactive, organized, adaptable, and dependable. You enjoy supporting a team, balancing multiple priorities, maintaining confidentiality, and taking initiative to keep operations running smoothly.