Administrative Skills, Communication Skills, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Fundraising, High School Diploma, Microsoft Excel, Microsoft Office, Microsoft Word, Office Management, Record Keeping, Telephone Skills, eBooks
Saint Jane Frances de Chantal in Pasadena, Maryland, a pastorate parish with Our Lady of the Chesapeake, seeks candidates for the position of Administrative Assistant. The Administrative Assistant provides essential administrative support to the parish/pastorate staff and serves as a welcoming presence for all who visit, work in, or call the office. The Administrative Assistant works alongside the Office Manager and provides support to clergy, staff, and parishioners. This is a part-time, non-benefit-eligible position working 18 hours per week, Monday through Thursday, from 9:00 a.m. to 1:30 p.m. Occasional additional hours are required to cover for other office staff during vacation time.
Essential Functions
- Perform general office duties such as reception; answering telephone and in-person inquiries; funeral scheduling; and managing Mass cards.
- Create a pleasant and welcoming environment for all who contact or visit the office.
- Maintain parish envelope and online giving programs.
- Maintain records of contributions, enter them into Ministry Platform, and provide annual letters to donors for tax purposes.
- Maintain sacramental information in record books and electronic systems.
- Keep sacramental records up to date and ensure all necessary documentation is obtained for sacraments and that communications to other parishes are sent.
- Manage baptism inquiries for the pastorate, ensuring all required paperwork is received, classes are completed, and baptisms are scheduled.
- Prepare liturgical binders and manage collection bags for weekend Masses, holy days, and other liturgical needs (e.g., flower memorials, All Souls, Mother’s/Father’s Day).
- Schedule Mass intentions and record Mass attendance in Ministry Platform.
- Work in collaboration with office staff and volunteers to support and ensure successful fundraising activities (e.g., St. Patrick’s Day Bazaar, bus trips).
- Perform other duties as assigned by the pastor and/or pastoral staff.
Position Qualifications
- High school diploma or GED required
- A minimum of three years of administrative experience
- Ability to prioritize work and handle detail-oriented projects
- Proficiency in Microsoft Office (Word, Excel, Publisher) required
- Proficiency in the use of technology
- Excellent customer service and communication skills
- Strong discretion and judgment in serving those seeking assistance and maintaining appropriate confidentiality
- General knowledge of the Catholic Church and sacraments preferred
- Ability to model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct
Pay Range: $19.00 - $21.00, Hourly
Base salary compensation will be determined based on factors such as geographic location, skills, education, experience for this role, and/or internal equity of our current employees as part of any final offer. Employees may be eligible for a discretionary bonus, which is determined upon company and individual performance.
Benefits:
We offer a generous paid sick leave benefit with this position, and employee automatic enrollment in the 403(b) plan.