Reports To Deputy General Counsel
Duty Days 238
WageHour Status Non-Exempt
Pay Grade AS06
Date Revised 02-2026
Qualifications
Associates Degree or Paralegal Certificate
Proficient software experience with Microsoft Office Suite and web-based applications
Proficient file maintenance skills
Excellent organization communication and interpersonal skills
Initiative and good judgment in working with public employees and administrators
Excellent clerical skills with productivity under pressure
Expertise with copier fax machine and computer operations
Experience with budgets and general bookkeeping
Ability to follow procedures with minimal supervision
Ability to work with sensitive information and maintain confidentiality
Exhibit strong public relations skills
Successful work experience in a legal setting preferred
Bilingual preferred
Primary Purpose
Perform highly responsible and confidential administrative work to support the Office of the General Counsel and ensure the efficient operation of the office by providing secretarial assistance as well as coordination and management of office processes and procedures. Handle confidential and sensitive information and maintain positive interactions with both internal personnel and external parties.
Major Duties and Responsibilities
Provide support to the Deputy General Counsel and staff attorneys including preparing routine and complex correspondence agendas reports and presentations ensuring their accuracy and completeness.
Track and respond to strict deadlines including case filing and response deadlines discovery and disclosure deadlines and Texas Public Information Request timelines.
Place and receive telephone calls and accurately record messages.
Maintain a schedule of appointments meetings mediations and hearings.
Organize and maintain legal files as well as process and distribute mail.
Reserve facilities as needed for meetings conferences training mediations and hearings.
Make travel arrangements for Deputy General Counsel and staff attorneys.
Complete employee expense reimbursements as well as warehouse and print shop orders.
Act as a liaison between employees who report to the Deputy General Counsel and the Deputy General Counsel.
Keep the Deputy General Counsel apprised of emerging situations requiring attention.
Preserve the confidentiality of information in communications and the handling of legal filesrecords personnel actions and similar items.
Facilitate communications among and between departments and campuses as appropriate.
Assist with organizing and preparing documents for the District&rsquos responses to discovery subpoenas data requests public information requests hearings and investigations by outside agencies.
Document and maintain the list of individuals who intend to speak during Open Forum at Board meetings.
Assist the Deputy General Counsel and staff attorneys in preparing for due process hearings other litigation matters and mediations.
Learn the basic tenets of the Public Information Act in order to assist the Deputy General Counsel and staff attorneys in reviewing requests and responses.
Utilize district-adopted software systems including but not limited to those related to employee attendance professional learning and student management.
Encourage teamwork collaboration and partnership within the department to accomplish common goals aligned with district policies and strategies.
Notarize documents as required and maintain notary status.
Perform all other specified duties as assigned.
Equipment Used
Personal computerlaptop printer copierfax machine calculator scanner.
Working Conditions
Work with frequent interruptions maintain emotional control under stress. Repetitive hand motions. Occasional prolonged and irregular hours. Moderate lifting.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.