Paralegal / Executive Assistant

Position Overview

We are seeking a highly organized, execution-driven Paralegal / Executive Assistant to support executive leadership and manage complex real estate transactions across the Southeast and nationwide. This role is not the practice of law; however, it requires strong experience with real estate transactions, legal documentation, and coordination with attorneys, title companies, lenders, and other transaction stakeholders.

This position serves as the operational control center for transaction oversight and executive support.

Key Responsibilities

Real Estate Transaction Coordination

• Manage real estate transactions from executed agreement through closing and post-closing
• Coordinate transactions across multiple jurisdictions throughout the Southeast and nationwide
• Track and manage due diligence items, contingencies, deadlines, and closing requirements
• Draft, review, organize, and manage contracts, amendments, leases, and transaction documents
• Coordinate with attorneys, title companies, lenders, surveyors, and closing agents
• Oversee deed filings and county recordings while verifying accuracy and completion
• Conduct deed, lien, and ownership research using public records
• Maintain organized, auditable transaction files and document management systems
• Proactively follow up with all parties to ensure deals continue moving forward

Executive Assistant Support

• Provide direct administrative and operational support to executive leadership
• Manage executive calendars, deadlines, priorities, and follow-up tasks
• Prepare transaction summaries, status reports, and executive updates
• Coordinate communication among multiple entities and stakeholders
• Maintain strict confidentiality and professionalism at all times

Qualifications & Experience

• Minimum 8 years of experience as a Paralegal
• Strong experience with real estate transactions required
• Thorough understanding of contracts, due diligence, and transaction timelines
• Experience working directly with attorneys and legal documentation
• Exceptional organizational and document management skills
• Ability to manage multiple transactions simultaneously under tight deadlines
• Strong communication and follow-through skills
• High attention to detail and accountability

What We Expect

Successful candidates:

• Take responsibility for deadlines and follow-through
• Ensure tasks are completed and verified
• Maintain strong attention to detail
• Proactively solve problems and keep transactions moving
• Operate with urgency, professionalism, and discretion

EQUAL OPPORTUNITY EMPLOYER: Surge is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, national origin, veteran status, genetic information, or any other status protected by law. Surge is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

IND2