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Orthopaedics - Clinical/Translational Research Coordinator II

Vanderbilt University Medical Center

Nashville, TN

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JOB DETAILS
SKILLS
Clinical Research, Clinical Trial, Coaching, Communication Skills, Concrete, Contact Management, Continuous Improvement, Database Administration, Disease, Documentation, Educational Administration, Government Funding, Healthcare, IRB/IEC (Institutional Review Board/Independent Ethics Committee), Identify Issues, Maintain Compliance, Medicine, Needs Assessment, Organizational Skills, Orthopedic Surgery, Orthopedics, Outpatient Care, Patient Care, Patient Charts, Patient Education, Performance Management, Problem Solving Skills, Process Improvement, Productivity Management, Progress Reports, Quality of Care, Regulatory Requirements, Reporting Skills, Research Protocols, Resource Management, Safety Training, Sales Prospecting, Service Delivery, Team Player, Time Management, Training/Teaching, Translational Research
LOCATION
Nashville, TN
POSTED
17 days ago
Discover Vanderbilt University Medical Center : Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.


Organization:


Orthopaedic Surgery


Job Summary:


The Department of Orthopaedic Surgery at Vanderbilt University Medical Center (VUMC), led by Principal Investigator Kristin Archer, PhD, is seeking a dedicated and experienced Clinical Research Coordinator to join our team. This full-time position supports multi-center, Department of Defense (DoD)-funded randomized clinical trials focused on advancing spine surgery outcomes.


In this critical role, you will be responsible for enrolling and monitoring study participants undergoing spine surgery at VUMC, ensuring strict adherence to study protocols. Key responsibilities include:


Managing and updating study protocols to maintain compliance.

Leading Institutional Review Board (IRB) processes, including initial submissions, amendments, and continuing reviews.

Overseeing patient recruitment, enrollment, and follow-up.

Facilitating ongoing collaboration with the Principal Investigator (PI), spine surgeons, and rehabilitation providers to uphold protocol integrity.

Organizing and leading weekly meetings with the PI, co-investigators, and study staff to review and report on study progress.

The ideal candidate will have a minimum of 2 years of clinical research experience and a strong commitment to advancing innovative healthcare solutions. This role offers the opportunity to be at the forefront of impactful research while working alongside a dynamic, interdisciplinary team.


REQUIRED:

• Bachelor’s degree or equivalent experience

• Minimum 2 years of clinical research experience


You will work Monday-Friday traditional daytime business hours, with primary work locations being at Vanderbilt Medical Center East, South Tower and 2525 West End Ave in Nashville, TN.


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DEPARTMENT SUMMARY:


In the VUMC Department of Orthopaedic surgery, each year we provide 110,000 outpatient visits and manage 11,500 surgical cases — all with a passion for equipping the next generation of orthopaedic surgeons and for making a difference in the lives of the people we serve.


By implementing new technologies, processes and ideas — and by adding clinicians and scientists who further our pursuit of basic, translational and clinical research — we work to advance our field of medicine, improve our surgical training and deliver the highest level of patient care.


With a team of 46 full-time attending faculty members, 26 residents, 8 fellows, 10 clinical faculty surgeons and 45 therapists, we’ll forge ahead into the future of orthopaedic medicine. We’re proud to be part of the Vanderbilt community, proud of our accomplishments and proud of plans for the future. For additional information, please visit https://www.vumc.org/ortho/welcome.


Key Functions and Expected Performances:


+ Maintain accurate and timely documentation of study procedures and communication with investigators and federal sponsor

+ Maintain IRB documentation and ensure research is conducted in accordance with Good Clinical Practice Guidelines and sponsor guidelines

+ Recruit appropriate individuals for study participation according to study protocol which involves medical chart review and patient screening or interviewing

+ Enroll eligible study participants

+ Complete assessment procedures with study participants in clinic or remotely

+ Schedule participants for initial and/or follow-up appointments

+ Conduct follow-up calls, emails, or mailings related to study activities

+ Communicate regularly and effectively with investigators and other members of the research team on an ongoing basis related to study protocol.

+ Maintain study database

+ Prepare data reports

+ Attend weekly research team meetings

+ Contribute to a positive work environment


Our Academic Enterprise is one of the nation’s longest serving and most prestigious academic medical centers. Through its historic bond with Vanderbilt University and integral role in the School of Medicine, Vanderbilt Health cultivates distinguished research and educational programs to advance a clinical enterprise that provides compassionate and personalized care and support for millions of patients and family members each year.


World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.


Aligning with Vanderbilt Health’s Strategic Directions , the Office of Research provides shared research resources, administrative expertise and professional guidance to enable the trans-disciplinary environment and highly collaborative culture that advances discovery and training for all the research faculty, trainees, students and staff.


Core Accountabilities:


Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.


Core Capabilities:


Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.


Position Qualifications:


Responsibilities:


Certifications :


Work Experience :


Relevant Work Experience


Experience Level :


2 years


Education :


Bachelor's


_This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth._


_Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled._

About the Company

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Vanderbilt University Medical Center