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OPS Student Office Assistant

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
LOCATION
Gainesville, FL
POSTED
11 days ago
The Office of the Vice President for Business Affairs (VPBA) is seeking motivated, detail-oriented students to provide front-office and administrative support within a high-functioning executive office. This role serves as the primary point of contact, managing incoming calls, greeting visitors, and ensuring a professional and welcoming environment for a diverse range of constituents. Responsibilities also include general office support, such as maintaining shared spaces and assisting with routine administrative tasks. In addition, students will support the GatorConnect event permitting system and gain hands-on experience with university policies. Given the high-profile nature of this office, a professional appearance, strong etiquette, and exceptional customer service are expected in all interactions.
Classification Title:

OPS Student Office Assistant

Classification Minimum Requirements:

This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS). Registered students are employed on a part-time basis, up to 20 hours per week. Applicants must be enrolled as a full-time undergraduate (minimum of 12 credits) student during the current semester and throughout the applicant’s term, maintain a minimum 2.0 grade point average, remain in good academic and disciplinary standing with the University with no repeated violations of the University Code of Student Conduct.

Job Description:

Front Office & Customer Service

Serves as the primary point of contact by greeting visitors, answering and directing phone calls, and gathering caller information. Respond to general inquiries, including questions related to event permits and application status in GatorConnect, and route more complex questions to appropriate staff. Maintain a professional and welcoming office environment.  

Office Operations

Maintain organization and cleanliness of shared spaces, including front office, kitchen, copy room and conference room; restock supplies; prepare meeting spaces; and provide basic support for meetings and AV needs.

Administrative & Event Permitting Support

Assist with GatorConnect event permitting system, including standard communications, adding campus partners, preparing event summaries, and supporting the transition of the software used for GatorConnect.

Communications & Content

Assist with development of presentations, training materials and campus-facing resources related to events, including creating polished PowerPoint presentations.

 

NORMAL WORK SCHEDULE:

Normal business hours, Monday through Friday – 8:00 am to 5:00 pm; up to (20) hours a week in-person.

Expected Salary:

$15.00 Hourly

Required Qualifications:

This position is open to all students who are eligible to work on campus and will be employed through student Other Personnel Services (OPS). Registered students are employed on a part-time basis, up to 20 hours per week. Applicants must be enrolled as a full-time undergraduate (minimum of 12 credits) student during the current semester and throughout the applicant’s term, maintain a minimum 2.0 grade point average, remain in good academic and disciplinary standing with the University with no repeated violations of the University Code of Student Conduct.

Preferred:
  • Proficient with verbal and written communication.
  • Excellent interpersonal and communication skills, both written and oral.
  • Experience with MS Excel, Word, Outlook, and PowerPoint.
  • Experience with UF’s event permitting system, GatorConnect.
  • The ability to organize and multi-task in a fast-paced environment.
  • Demonstrate professional etiquette in the office, on the phone, and in person.
  • Ability to use critical thinking skills.
  • Treat your job, supervisor, coworkers, and guests with the same behavior, dress, communication, discretion, and courtesy that you would an internship or full-time job.
  • Excellent customer service skills and attention to professionalism, dependability, and timeliness.
Special Instructions to Applicants:

 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

 

About the Company

U

University of Florida