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OPS Event Assistant

University of Florida

Gainesville, FL

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JOB DETAILS
SALARY
$16–$19 Per Hour
LOCATION
Gainesville, FL
POSTED
4 days ago
The UF Astraeus Space Institute is seeking a motivated and dependable OPS Student Assistant to support institute events, conference room operations, and outreach activities. This role is ideal for a student interested in event management, communications, hospitality, higher education administration, or the space industry, working approximately 15–20 hours per week.The Event Assistant will support logistics for lectures, networking events, conferences, student engagement programs, and special initiatives that connect the University of Florida community with leaders in space research and innovation. This position offers hands-on experience in event planning, guest services, operations, and professional communications.
Classification Title:

OPS Event Assistant

Classification Minimum Requirements:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Job Description:

Event Planning & Logistics

  • Assist with preparation and execution of Astraeus events, including lectures, panels, receptions, and conferences
  • Coordinate event timelines, room setup, seating, signage, registration, and materials
  • Support event setup and breakdown (tables, chairs, displays, supplies)
  • Assist with catering coordination, audiovisual needs, and space readiness
  • Ensure event spaces are organized and prepared before guests arrive

Conference Room Management

  • Prepare conference rooms for meetings and presentations, including Zoom setup and note-taking
  • Coordinate room configurations, technology checks, refreshments, and materials
  • Support meetings and reset the space afterward
  • Maintain conference room supplies and overall appearance

Guest Experience & Registration

  • Welcome and assist attendees, speakers, and campus partners
  • Manage check-in and registration processes
  • Provide directions and ensure a positive guest experience
  • Represent Astraeus in a professional and courteous manner

Administrative & Team Support

  • Track RSVPs, attendance, and event supplies
  • Prepare name tags, agendas, and communications
  • Collaborate with staff, faculty, and student volunteers
  • Serve as a positive ambassador for Astraeus and the University of Florida
Expected Salary:

$16.00 – $19.00 per hour; Commensurate with education and experience

Required Qualifications:

High school diploma or equivalent and one year of relevant experience or an equivalent combination of education and experience.

Preferred:
  • Interest in event planning, hospitality, communications, marketing, or the space industry
  • Strong customer service and interpersonal skills
  • Ability to manage multiple tasks in a fast-paced environment
  • Experience with Microsoft Office, Canva, Qualtrics, Zoom, or event platforms is a plus
  • Ability to lift and move light event materials as needed
  • Previous customer service or campus involvement experience preferred
Special Instructions to Applicants:
• In order to be considered, applicants must provide a cover letter, resume, and list of professional references.
 
• Application must be submitted by 11:55 p.m. (ET) of the posting end date.
 
• This is not a remote position and is located on the University of Florida main campus in Gainesville, FL.
 
• A criminal background check is required.
Health Assessment Required:No

 

About the Company

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University of Florida