Operations Support Specialist

Alliance Technical Group is hiring an Operations Support Specialist to join our team in Baytown, TX. The Operations Support Specialist (OSS) reports to the Operations Support Manager and assists the Operations Managers (OM) of the offices they are assigned with a wide range of administrative and office support activities to facilitate the efficient operations of those offices.

Essential Responsibilities: 

• Finance:
  • Assist OM’s with collecting Purchase Orders prior to mobilizations
  • Support OM’s with getting updated Purchase Orders due to delay charges or scope changes
  • Assist OM’s with Account Receivable efforts as assigned
  • Collaborates with OMs, Business Development, and Tech Services on the Proposal finalization process as needed
• Travel:
  • Makes travel arrangements for field employees within their assigned offices
  • Assists with expense reports through Chrome River and fields questions from assigned employees
  • Administration:
  • Serve as an administrative buffer between AST Operations and ATG support service teams (HR, Safety, DOT, OPEX, IT) and the business service teams (Finance, AP, AR)
  • Assists with correspondence, organizes, and summarizes information, and helps with various presentations and reports

Other Functions: 

• Supports Operations Managers in assigned office(s) in other activities such as:
  • Work with Fleet services to manage and maintain administrative needs for vehicles
  • Order supplies needed for offices and secure equipment rentals for projects
  • Act as a liaison to facility vendors (i.e., landlords, housekeeping, pest control, etc.) scheduling facility maintenance including any repairs
  • Prepares, ships, and tracks outgoing packages (including hazardous shipping)
  • Lends administrative assistance on various projects as required
  • Performs other duties as assigned
• Collaborates with OPEX support services to create, update, and improve standard operating procedures for assigned office (s).
  • Update and maintain databases including personnel training records
  • Assists with the creation of process training
  • Hosting assigned offices for OPEX workshops as needed

Pay Range:

$20/hr

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Prolonged periods of sitting at a desk and working on a computer

Position Type/Expected Hours of Work

Must be available to work 40 hours per week.

Required Education and Experience:

• High School Diploma or equivalent required. AS or BS degree preferred.
• Minimum of 1-3 years of office administrative procedures related experience, preferably in an engineering or technical field.
• Excellent written and verbal communication skills, both with internal customers and external vendors.
• Intermediate skill level, (or above), in Microsoft Word, Excel, Outlook, PowerPoint, Foxit/Adobe and Teams.
• Strong organizational skills. Must be detail oriented.
• Ability to multi-task, follow up on pending issues, meet deadlines and work independently.
• Open to change and willing to learn new skills.

Key Benefits Include

• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• 401(K) Plan with Competitive Match
• Continuing Education and Tuition Assistance
• Employer-Sponsored Disability Benefits
• Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO), Paid Holidays, & Bonus Floating Holiday (if hired before July 1st)
• Profit Sharing or Individual Bonus Programs
• Referral Program
• Per Diem & Paid Travel
• Employee Discount Hub 

Alliance Technical Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.