About the Role
You'll be the operational backbone of a growing real estate portfolio in Los Angeles — handling property management, tenant communications, contractor payments, office administration, and executive support. This is a hybrid role: part property management operations, part executive assistant. You'll run the office when the owner is on job sites, which is often. This role requires zero hand-holding.
Address - 1180 S Beverly Drive.
What You'll Own
- Tenant portal management (DoorLoop) — applications, leases, rent collection, maintenance requests, notices
- Contractor and vendor tracking — logging invoices, payments, contracts, and change orders
- Expense tracking and filing — coded by property
- Tenant notices and compliance documentation
- Managing the handyman's daily schedule — coordinating which properties he's at, what he's working on, and flagging any scheduling conflicts
- Hiring support — posting jobs, screening applicants, scheduling interviews
- Executive assistant duties — ordering supplies, managing calendar, filing, keeping the office organized
- AI-assisted workflows — you will use AI tools daily to draft communications, summarize documents, and process information faster
You Are
- Highly organized and self-directed — you don't wait to be told what to do next
- Google Suite fluent — Gmail, Drive, Docs, Sheets, Calendar is your daily environment
- Comfortable with AI tools (ChatGPT, Claude, or similar) — not afraid of them, preferably already using them
- A clear written communicator — your emails and notices sound professional
- Reliable under low supervision — you perform the same whether or not anyone is watching
- Detail-oriented with numbers and documents — nothing falls through the cracks
- Comfortable wearing multiple hats — you understand that in a small office, everyone pitches in
Bonus Points
- Prior property management or real estate office experience
- Familiarity with Section 8 / HACLA
- Bilingual English/Spanish
S
Simon and Simon Construction