Operations & Executive Coordinator

Overview

Teleworld Solutions is seeking an Operations & Executive Coordinator. The Operations & Executive Coordinator serves as the first point of contact for the organization and a central hub supporting business operations, executive leadership, and people functions. This role is responsible for creating a professional and welcoming front-office experience while driving efficiency across procurement, recruiting coordination, HR support, and executive administrative needs. This is a high-visibility, high-impact role requiring strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

TeleWorld Solutions is a strategic wireless engineering and consulting firm offering network operators, OEMs and tower companies' turnkey design, optimization, network dimensioning, and deployment services.

With the experience of hundreds of thousands of successful implementations, including macro, DAS, Small Cells, and Wi-Fi, the world's leading network operators and OEMs, trust our knowledge and experience to plan, perform, troubleshoot, and implement an array of technologies and solutions.

TeleWorld helps customers plan, design, manage, measure, and monetize opportunities throughout the network lifecycle and across every element of their network.

Come join our Veteran-Friendly Team. The Company with Great Benefits and certified as "A Great Place to Work".

Responsibilities

Work Schedule

This position is required to be onsite Monday through Friday from 9:00 AM - 6:00 PM.

Front Office & Office Operations

• Serve as the face of the organization, ensuring a professional and welcoming experience for all visitors, clients, and employees
• Manage front desk operations including calls, visitors, mail, and office communication
• Maintain office organization, cleanliness, and supply inventory
• Coordinate office logistics, vendor relationships, and facility-related needs

Executive Support (CEO & Leadership Team)

• Provide direct administrative support to the CEO, including calendar management, scheduling, and meeting coordination
• Prepare meeting materials, presentations, and follow-ups as needed
• Support travel arrangements, expense tracking, and executive logistics
• Act as a liaison between leadership and internal teams

Procurement & Vendor Coordination

• Assist with procurement processes, including purchase requests, vendor coordination, and tracking orders
• Maintain vendor relationships and ensure timely delivery of goods and services
• Monitor inventory levels and proactively manage office and operational supply needs
• Support contract tracking and renewal reminders as needed

Risk Management & Fleet Coordination Support

• Partner closely with Risk Management lead to support fleet management operations, including vehicle tracking, documentation, and compliance
• Assist in maintaining accurate records related to company vehicles, driver assignments, and insurance requirements
• Coordinate scheduling for vehicle maintenance, inspections, and repairs to ensure operational readiness
• Support incident reporting processes by gathering documentation and coordinating follow-ups as needed
• Help monitor compliance with company policies related to fleet usage, safety, and risk mitigation
• Act as an administrative liaison between internal teams, vendors, and the Risk Management function

Qualifications

Qualifications:

• 4-6 years of experience in administrative, office operations, HR, or executive support roles
• Strong organizational and multitasking skills with exceptional attention to detail
• Professional demeanor with excellent communication and interpersonal skills
• Ability to handle confidential information with discretion and integrity
• Proficiency in Microsoft Office

Core Competencies

• Ownership & Accountability
• Adaptability
• Professional Presence
• Collaboration
• Problem-Solving
• Big Picture visionary

What We Offer

• Opportunities for professional growth within a dynamic telecom organization
• Collaborative team environment
• Opportunities for professional growth within a dynamic telecom organization
• Collaborative team environment
• Hands-on experience across multiple areas of HR
• Competitive salary and benefits

Join Our Veteran-Friendly Team:

Are you a veteran or a veteran spouse with expertise in telecommunications? Join our team at TeleWorld Solutions, where we value your military experience and provide great benefits. We invite all veterans and veteran spouses to bring their skills and dedication to our team.

TeleWorld Solutions is committed to employing a diverse workforce and provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.