Operations Coordinator

Project Coordinator

Location: Phoenix, AZ (Hybrid) or Remote (California only)
Pay Rate: $26/hour (W2)
Travel: None
Expenses: Not covered

️ Schedule

• Phoenix-based candidates: Hybrid – Work from home on Monday and Friday, in-office Tuesday through Thursday.

• California-based candidates: 100% Remote.

Top Skills Needed

• Excellent organizational skills

• Proficient in Excel and Smartsheet

• Strong communication (written and verbal)

Job Summary

We are seeking a detail-oriented Project Coordinator to support project execution by managing administrative tasks, updating tracking systems, analyzing project data, and facilitating vendor and invoice processes. This individual will work closely with internal teams to ensure smooth operations, maintain accurate documentation, and prepare for upcoming project needs.

✅ Responsibilities

• Prepare and process purchase orders and requisitions for internal teams.

• Facilitate invoice approval and process through internal systems.

• Maintain accurate and up-to-date project tracking systems (Excel/Smartsheet).

• Analyze project data using Power BI and Excel templates.

• Create and manage organized project documentation files.

• Attend project meetings and support action items and deliverables.

• Identify added project costs and assist with forecast updates.

• Communicate project issues to management before escalation.

• Support vendor coordination and communication when applicable.

Qualifications

Education

• High school diploma or equivalent required

• Associate degree or 2+ years of equivalent work experience preferred

Experience

• Minimum 2 years of relevant project coordination or administrative experience

• Proficiency in Microsoft Excel, PowerPoint, Word, and Smartsheet

• Familiarity with Power BI for data analysis preferred

• Strong written and verbal communication skills

• Able to manage multiple tasks in a fast-paced, deadline-driven environment

• Excellent organizational, interpersonal, and time management skills

Tools & Technologies

• Microsoft Office Suite (Excel, PowerPoint, Word)

• Smartsheet

• Power BI

• Internal procurement or invoice processing platforms

Working Conditions

• Standard office or remote work environment

• No exposure to adverse environmental conditions

• No travel required