Job Title: Operations Coordinator
Location: St.Thomas Aquinas School (9101 Superior Ave, Cleveland)
Salary Range: $27,500-$45,000
Schedule: Full-time, year-round position
Reports to: Director of School Operations (DSO)
Job Summary:
The Operations Coordinator bridges operational planning and execution, focusing on managing school systems, supporting compliance, and assisting in enrollment efforts. They serve as a point of contact for resolving logistical challenges and ensuring operational excellence.
The ideal candidate is a strategic thinker, highly organized, and skilled at managing complex systems and relationships. This individual plays a pivotal role in ensuring the seamless alignment between network-wide operations and school-based needs, enabling schools to focus on delivering exceptional educational outcomes.
Responsibilities Include:
Enrollment: - Contact prospective families from enrollment-in-progress list
- Support school leadership team in canvassing efforts
- Assist DSO in managing and updating FinalSite enrollment system
- Develop and sustain relationships with community partners that may serve as enrollment pipelines (PreK programs, day cares, afterschool enrichment, etc)
- Coordinate parent ambassadors for enrollment events
- Promote student re-enrollment, ensure that families receive regular reminders, and work to identify, document, and rectify reasons that families are not returning for following year
Financial Compliance: - Collects monthly receipts and completes monthly coding
- Deposit funds to the bank monthly
- May support with accounts payable, receivable, and payroll oversight
Leadership Support: - Manage school-wide schedules, including event coordination and calendar maintenance
- Oversee logistics for school-wide events, including parent meetings, assemblies, and staff trainings
- Collaborate with the DSO to maintain accurate student enrollment and attendance data
- Serve as a liaison between school staff and the DSO for operational updates and tasks
- Leads chronic absenteeism reduction efforts, by contacting families of absent students daily and cross-checking attendance records and comments for accuracy
- Roster students into NWEA three times a year per network testing schedule
- Coordinate procurement and vendor relationships, ensuring timely delivery of supplies and services
Facilities: - Submit maintenance ticket to Allegro (facilities) and Vinson (tech) systems
- Support compliance with safety protocols and regulatory requirements, including preparing reports and records
- Become fluent in school emergency plan
- Supports with transit and placement in curriculum room, after DSO confirms order
Skills and Qualifications :
- 2-4 years of operational experience
- Bachelor’s degree preferred
- Passionate commitment to the mission of Partnership Schools
- Excellent organizational and time management skills
- Strong analytical and problem-solving skills
- Customer service experience
- Ability to learn quickly and respond to feedback
- Ability to prioritize and manage multiple projects simultaneously with strong attention to detail and follow through within demanding timelines
- Spanish proficiency preferred
- Experience in Microsoft Excel and PowerPoint
Compensation & Benefits
Benefits for full-time employees include health coverage, paid vacation and personal days, paid school holidays, and a retirement plan with employer contribution. All employees are required to pass background checks.
If you are ready to bring operational excellence to a mission-driven school and make a difference in students' lives, we encourage you to apply!
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