Are you a logistical mastermind with a flair for communication? We are actively recruiting for an experienced Operations & Communications Coordinator. This role will require an exceptional blend of administrative rigor and engagement strategy.
Part-time, direct hire opportunity based on site in Benson, NC. (20-30 hours per week)
The Operations & Communications Coordinator will streamline internal workflows, manage essential programs, and deliver impactful communications to over 300 members and industry partners.
*Operational Backbone: Would oversee the daily logistics that keep the office running effectively, from financial documentation to event coordination.
*Engagement Strategist: Would serve as a primary liaison, building and maintaining vital relationships with growers, packers, and processors across the state.
*Communications Guru: Would orchestrate the flow of information, ensuring all member outreach, digital content, and event programming are delivered with precision and impact.
Administrative & Operational Excellence
- Manage daily office operations, including financial record-keeping (deposits, invoices, billing statements) and vendor management (W-9 processing).
- Maintain compliance documentation, including notarization and submission of required lobbying and industry reports.
- Coordinate office logistics, equipment maintenance, and supply procurement.
Membership Services & Engagement
- Maintain accurate records within the Association Management System (AMO).
- Execute annual membership invoicing, renewal campaigns, and "thank you" initiatives.
- Act as the first point of contact for member inquiries, providing professional and timely support.
Communications & Digital Presence
- Develop and distribute newsletters and email campaigns via Mailchimp.
- Support maintenance of the Commission’s website using WordPress, ensuring news, recipes, and event calendars are up to date.
- Create engaging digital and print materials using Canva.
Event & Program Coordination
- Support the planning and execution of signature events, including, but not limited to annual conferences, board meetings, and farm tours.
- Manage event logistics: venue arrangements, catering, lodging, and on-site preparation.
- Lead exhibitor and sponsor outreach, tracking participation and deliverables.
Inventory & Fulfillment
- Monitor inventory for promotional and specialty Commission-branded products.
- Manage backend website store inventory and fulfill online sales/shipments.
Qualifications
- Organizational Expert: Proven ability to manage multiple priorities in a fast-paced, mission-driven environment.
- Communicator: Excellent written and verbal skills with a dedicated customer-service mindset.
- Professional Credentials: Notary Public certification is required or must be obtained within a reasonable timeframe after hire.
- Tech Savvy: Proficiency in Microsoft Office; eagerness to master AMO, Mailchimp, Canva, and WordPress.
- Detail-Oriented: A sharp eye for accuracy and the ability to handle confidential information with discretion.
- Industry Interest: A passion for or familiarity with agriculture, nonprofit work, or member-based organizations is highly preferred.