Administrative Skills, Communication Skills, Corporate Compliance, Corporate Policies, Customer Support/Service, Documentation, Driver's License, Expense Reports, Fleet Management, High School Diploma, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Oil and Gas, Onboarding, Operational Support, Organizational Skills, Record Keeping, Safety Standards, Support Documentation, Team Player, Vehicle Driving, Vehicle Fleets
The Operations Assistant provides administrative and operational support to the Account Manager while assisting with day-to-day office and field operations. This role is responsible for coordinating schedules, maintaining documentation, supporting employee onboarding, and assisting with fleet-related activities, including transporting company vehicles as needed. The ideal candidate is organized, dependable, and able to manage multiple priorities in a fast-paced environment.
Responsibilities:
- Provide daily administrative support to the Account Manager.
- Assist with employee onboarding, documentation, and personnel records.
- Communicate with employees, clients, and vendors in a professional manner.
- Support timekeeping, expense reporting, and other administrative functions.
- Assist with fleet management, including scheduling maintenance, tracking vehicle usage, and maintaining vehicle records.
- Transport company vehicles to and from job sites, service appointments, or other designated locations.
- Coordinate vehicle inspections, registrations, and routine maintenance.
- Pick up or deliver equipment, supplies, and materials as needed.
- Assist with special projects and other operational duties as assigned.
- Ensure all work is completed in compliance with company policies and safety standards.
Qualifications:
- High school diploma or GED equivalent required.
- Previous administrative, operations, or office support experience preferred.
- Valid driver's license with a clean driving record.
- Comfortable driving company vehicles, including pickup trucks.
- Strong organizational and multitasking skills.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Excellent communication and customer service skills.
- Ability to work independently and as part of a team.
- Oil & gas or industrial industry experience is a plus.