Operations Assistant

Responsibilities

• Monitors:
• The performance of each managed vessel
• If the designated Fleet is operated efficiently and as per: o Flag and statutory requirements o Company's guidelines
• Be aware of critical operation deficiencies, if any, and ensures implementation of company's SMS
• Ensures the awareness for all seagoing staff of the need to operate the vessels to the highest standards consistent with:
• International and National legislation
• Safety, in a manner which is conscious of the environmental protection need
• Appoints ship agents for necessary services as regards with the vessel's employment
• Enters into the relevant contracts for each vessel as required in co-ordination with the Purchasing
• Interfaces with agents and port authorities
• Utilizes port time effectively by coordinating with all internal and external parties
• Ensures that customer's requirements and expectations are understood and met enhancing overall relations through daily contacts.
• Handling of STS screening process and assessment in compliance with company's established procedures
• Submission of the applicable vetting questionnaires whenever required
• Screens, confirms accuracy of FDAs and maintain required entries into the company's accounting software
• Monitors status of stevedore damages sustained by Fleet vessels
• Handling of all husbandry agency matters, quotations, appointment, Disbursement Accounts
• Keeps records for all of them in coordination with assigned superintendent
• Co-operates with the Crew department, and cargo handling / operation in a safe and cost-effective way always according to:
• Our SMS
• ISO
• ISPS
• International requirements
• In case of his absence, transfer of his responsibilities shall be passed to the FM. A brief up-date is necessary to his deputy for all pending matters on each of his assigned vessels
• Monitors vessels transit through High Risk Areas or areas outside INL limits
• Liaises with Scorpio Insurance for additional premiums/coverage
• Ensures local trading requirements are observed
• i.e. SPRO coverage, AGM certificates, ECRC Canada, etc
• Maintain records for Vessel port movements & cargoes
• During the absence of the Marine Superintendent monitors, in coordination with fleet staff, the progress of the vessels' planned fabric maintenance ensuring vessels' physical appearance up to Company's standards

Qualifications/Experience

• At least Captain Class B License or a University Degree in Shipping or minimum 1-year experience in a similar office position
• Previous sea experience on tankers will be preferable
• Good command of English language and knowledge in computers/software
• Good communication and negotiation abilities
• Capable to monitor and stay abreast of:
• Development in changing legislation and international requirements
• Other development in the Marine industry Attending training courses and seminar as needed