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Operations Administrator

Connexus Technology

Philadelphia, Pennsylvania

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JOB DETAILS
SKILLS
Accounts Payable, Accounts Receivable Management, Administrative Skills, Applicant Tracking System, Billing, Business Practices, Communication Skills, Credit and Collections, Customer Support/Service, Data Entry, Detail Oriented, Document Management, Editing, Establish Priorities, Financial Transactions, Green Business, Healthcare, Identify Issues, Industry/Trade Analysis, Interviewing Skills, Intuit Quickbooks, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Improvement, Operational Support, Operations Processes, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Profit & Loss, Reporting Skills, Servant leadership, Social Media, Technical Recruiting, Technical Support, Time Management, Transaction Processing/Management, Writing Skills
LOCATION
Philadelphia, Pennsylvania
POSTED
2 days ago
IT Staff Augmentation firm seeking an experienced Office Administrator with expertise in managing accounts payable and receivables, experienced using QuickBooks Online, and capable of supporting the back office needs of our IT recruiting business. The ideal candidate will have a strong background in creating and editing documents, be comfortable with the Microsoft Office suite of tools, possess excellent multitasking abilities, and be well-versed in various software and technology tools. This position requires a minimum of 8+ years of relevant experience and demands a go-getter personality along with exceptional oral and written communication skills.

Responsibilities:

  • Manage accounts payable and receivables, ensuring accurate and timely processing of invoices, payments, and collections.
  • Utilize QuickBooks Online to track financial transactions, and generate reports.
  • Provide back office support for our IT recruiting business, handling administrative tasks such as data entry, document management, and filing.
  • Create and edit documents, including contracts, proposals, and correspondence, maintaining a high level of accuracy and professionalism.
  • Collaborate with team members to develop and implement efficient administrative processes and procedures.
  • Serve as a point of contact for internal and external stakeholders, addressing inquiries, resolving issues, and maintaining positive relationships.
  • Maintain an organized office environment, ensuring supplies and equipment are readily available and properly maintained.
  • Stay updated on industry trends, software tools, and technology advancements relevant to the role, actively seeking opportunities for process improvement and efficiency.
  • Exhibit a proactive approach, taking initiative to identify and resolve problems, while demonstrating a strong sense of ownership and accountability.
  • Ability to interview job applicants when needed
  • Ability to attend periodic onsite networking, and business social events in the City of Philadelphia representing the Connexus brand
  • Maintain and update the applicant tracking system, ensuring all recruitment data is accurate and current.
  • Assist recruiting team in scheduling and coordinating interviews with our company's customers.


Qualifications:
  • A minimum of 8+ years of experience in office administration, preferably in a similar role.
  • Experience in QuickBooks Online and a demonstrated ability to manage accounts payable and receivables effectively.
  • Strong experience in creating and editing documents, utilizing Microsoft Office suite (Word, Excel, PowerPoint, Outlook) with expertise in formatting and presentation.
  • Excellent multitasking skills, with the ability to prioritize and manage multiple responsibilities concurrently.
  • Comfortable working with various software and technology tools, quickly adapting to new systems and applications.
  • Exceptional communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
  • Detail-oriented, ensuring accuracy and attention to detail in all tasks performed.
  • Proactive and self-motivated, with a go-getter personality and a strong sense of initiative.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Successful candidates must possess exceptional oral and written communication skills, enabling clear and effective interaction across all levels of the organization

 

Plus: +

  • Experience working in a Recruiting business
  • Experience with social media
  • Experience working with a ATS (Applicant Tracking System)
  • Live in City of Philadelphia


Benefits


This role is a full-time, remote, "benefits eligible" position based in Philadelphia, PA. If you possess the required skills and qualifications, along with a passion for supporting administrative operations and financial processes, we invite you to apply for this challenging and rewarding role as an Operations Administrator.

ABOUT US

Headquartered in Philadelphia PA, Connexus Technology provides organizations in a wide variety of industries with IT Staff Augmentation and Digital Transformation solutions. For twenty years, Connexus has helped customers improve their operations and profitability with innovative software solutions, and expert consultants. Connexus has won numerous awards, such as innovative business of the year by the Philadelphia Chamber of Commerce and Healthcare Consultants of the year by the United Way and the Philadelphia business journal. Connexus has long understood that our value resides in the expertise of our people and our processes to support their success. To date, our vision is to be an organization where the sky's the limit; a place where people have an opportunity to reach their fullest potential through career opportunities in technology and business. We want to act as a beacon of light in the global community through sustainable business practices that exemplify servant leadership.

About the Company

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Connexus Technology