Administrative Skills, Analysis Skills, Budgeting, Communication Skills, Data Collection, Data Management, Detail Oriented, Emerging Technology, Establish Priorities, Event Management, Faculty Administration, Fellowship, Funding, Identify Issues, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Reconciliation, Spreadsheets, Team Player, Time Management, University/School Policies
Req Id: 42437
Job Title: Operations Administrator, Associate
City: West Lafayett
Job Description:
Job Summary
As part of a team as an entry level professional contributor, and under the immediate direction of Director of Fellowships, this Associate will assist in overseeing the day-to-day operations and activities of the Graduate Funding and Fellowships Team. Operations and activities include: management of fellowship awards, programming for current fellowship recipients and fellowship applicants, communication of policies and procedures for graduate staff employment and fellowships, and general office administration. The Associate in this position will serve as a point of contact for inquiries about academic fellowships and graduate staff employment. They will work with faculty and administrative staff to facilitate communication among multiple units within the University to interpret and convey University and federal policies and procedures for administering Purdue and external Fellowships and for graduate students who hold graduate staff appointments. This Associate also will identify, define, gather, and manage data to create spreadsheets and reports that help to inform fellowship decision-making within OGSPS. This Associate will assist other members of the OGSPS Fellowship Team with coordinating and implementing events and fellowship award competitions, funding and fellowship information sessions, travel, and general administrative tasks.
What Were Looking For:
- Bachelors degree
- One or more years of experience in an administration or operations support role
- Experience with financial processes, accounting, and budget reconciliation
- Banner, Wordpress, and Cognos experience
- History of applying for fellowships and/or managing anything fellowship-or grant-related for an institution
- Exceptional interpersonal and relationship building skills with the ability to interact professionally with faculty, staff, students, alumni, and community members of different experiences and backgrounds
- Detail-oriented disposition with the ability to multi-task effectively
- Ability to identify problems, analyze information, interpret data, and develop and implement solutions as needed
- Ability to work under pressure and produce high-quality work with frequent interruptions
- Proactive in seeking feedback about priorities and adjusting tasks to meet deadlines accordingly
- Demonstrates the ability to work well in a team environment including adhering to communication standards
- Willingness and ability to embrace emerging technology
- Ability to interpret and communicate policies and procedures
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
What We Want You To Know:
- Purdue will not sponsor employment authorization for this position
- A background check is required for employment in this position
- FLSA: Exempt (Not eligible for overtime)
- Retirement Eligibility: Defined Contributions Waiting Period
- Purdue University is an EO/EA University.
Apply now
Posting Start Date: 6/3/26