Operations Accounting Specialist

At AAA Western and Central New York, our Associates are committed to providing our members with a totally satisfying experience. Therefore, we seek Associates who are dedicated to this purpose, people who truly demonstrate compassion, empathy and unsurpassed service. These are the people that help us create a loyal membership base that strengthens our mission—to be our members’ most trusted provider of high quality automotive, travel, insurance and other relevant products and services that offer safety, security, peace of mind, value and convenience.

AAA Western and Central New York is regularly recognized as one of the best & healthiest places to work in the WNY & CNY area. In addition to a market competitive salary, Associates are eligible for a wide selection of benefits (dependent upon position) including:

• Medical, Dental, Life and AD&D Insurance
• Flexible work schedules
• Pre-Tax & Roth 401(k) plan with company match
• Health Spending Accounts with company contribution & Flexible Spending Accounts
• Company Paid Short-term & Long-term disability
• Paid time off
• Tuition reimbursement & company-paid training programs
• FREE AAA membership & travel / product discounts
• Paid Volunteer Time Off 

Job Responsibilities

40% Accounts Payable: Review payment requests for accuracy and completeness, input invoices into operations and accounting systems for payment, contact vendors and internal associates to provide assistance and respond to inquiries and prepare and email vendor pay statements. Function as the primary backup for general AP function.

30% Corporate Purchasing: Administer the corporate card program by managing administrative functions, including new card issuance, user access, workflow, chart of accounts, fraud alerts, help desk ticket management, spend controls requests, and card suspensions. Process journal entry uploads to the accounting system, general reporting, policy compliance, and review for proper allocation of general ledger accounts. Communicate with employees at all levels to ensure accurate and timely reporting. Allocate purchase made on the Purchasing card.

20% Operational Accounting: Prepare journal entries and assist with month-end close activities. Maintain monthly GL account reconciliations and resolve discrepancies. Balance and audit batching reports. Generate and analyze reports to support Purchasing and Accounting. Assist with managing purchase orders and requisitions.

10% Operational Reporting Review: Generate queries to review and correct auditable operations and process adjustments.

Job Specific Requirements

• Working knowledge of accounts payable processes, including invoice processing, vendor communications, payment support, and ensuring accuracy and completeness of transactions.

• Experience supporting general accounting functions, including preparing journal entries, maintaining general ledger reconciliations, assisting with month-end close, and resolving discrepancies.

• Familiarity with corporate credit card or expense management programs, including allocation of expenses, policy compliance, reporting, and administrative support.

• Proficiency in ERP/accounting systems and Microsoft Office (especially Excel), with the ability to input, maintain, and analyze financial and operational data.

• Strong attention to detail and analytical skills, with the ability to review reports, identify discrepancies, and support data accuracy and audit readiness.

• Effective communication and organizational skills, with the ability to manage multiple tasks, respond to internal and external inquiries, and collaborate across teams in a deadline-driven environment.

Physical Requirements

*Ability to perform routine office tasks that includes operating a computer for long periods of time, sitting, filing and communicating on the phone
*Ability to perform all physical functions consistent with travel including sitting in airplanes and driving for long periods of time
*Must be able to lift, carry, push, pull a maximum of 30 lbs

Starting Range: $21.10/hr - $23.44/hr

This position does not offer visa sponsorship now or in the future.