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One Stop Operations Support Specialist

UNIVERSITY OF VIRGINIA

Charlottesville, VA

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JOB DETAILS
SKILLS
Administrative Skills, Call Center Management, Case Management, Channel Strategies, Cloud Computing, Communication Skills, Computer Science, Conversation Engine, Cross-Functional, Customer Relations, Customer Relationship Management (CRM), Data Analysis, Equal Employment Opportunity (EEO), Finance, Financial Reporting, Funding, Higher Education, Identify Issues, Information Technology & Information Systems, Interpersonal Skills, Knowledge Base, Leadership, Needs Assessment, Operational Support, Performance Analysis, Registrar, Reporting Skills, Resource Management, Salesforce.com, Service Delivery, Service Level Agreement (SLA), Short Messaging Service (SMS), Student Financial Services, Student Services, Systems Administration/Management, Systems Analysis, Team Player, Technical Strategy, Technical Support
LOCATION
Charlottesville, VA
POSTED
Today
Posting Title

One Stop Operations Support Specialist
Department Overview

The UVA One Stop provides quality service in support of prospective and current students, families, University colleagues, and external stakeholders in a warm, welcoming, and professional environment. The UVA One Stop serves as the primary point of contact for Enrollment services, including the offices of Undergraduate Admission, the University Registrar, and Student Financial Services.

Our team shares a deep commitment to fostering an inclusive, collaborative, and equitable culture in the One Stop, Enrollment, and the larger University community.
Position Summary

The UVA One Stop Operations Support Specialist is a new role created to strengthen the technological infrastructure, omni-channel service delivery, and operational support for UVA's centralized student service center. This position supports the successful implementation and ongoing enhancement of the One Stop, with a particular focus on optimizing services for Pell-eligible students.

Leveraging Salesforce as the Customer Relationship Management platform, the Operations Support Specialist will administer systems, analyze service channels, produce data-driven reporting, provide real-time support, and ensure that staff have the tools needed to deliver high-quality, efficient, and personalized service.

This is a 12 month limited term role based on funding for possible extension.

Responsibilities
Technology Administration & Support
  • Serve as liaison between external technical support teams and the One Stop, and conduct limited administrative duties associated with all software systems (e.g., new user setup, tier-one troubleshooting).
  • Collaborate with internal IT and Finance teams to ensure alignment and continuity of service-level agreements.
  • Support the integration and optimization of tools such as chatbots, knowledge bases, appointment systems, and other omni-channel platforms.
  • Serve as the primary point of contact for One Stop technology-related needs and issues.
Channel Performance & Service Reporting
  • Monitor and analyze the performance of communication channels (e.g., phone, chat, email, in-person, and self-service), making recommendations to One Stop leadership on real-time resource allocation.
  • Generate regular and ad hoc reports on service levels, student engagement, channel usage, and outcomes.
  • Use data insights to recommend and implement service improvements and technology enhancements.
Enhancement of Student Experience
  • Recommend, develop, and support technology solutions that enable seamless transitions between channels (e.g., chat to phone, phone to in-person).
  • Provide support for initiatives that increase the personalization and responsiveness of service delivery.
  • Support extended service offerings, such as off-hours communication via chatbot, that meet the diverse needs of Pell-eligible students.
Collaboration & Strategy
  • Partner with One Stop leadership, frontline staff, and IT to understand evolving student needs and respond with agile technology solutions.
  • Participate in planning sessions to design long-term technology and service strategies that promote equity and access.
Minimum Qualifications
  • Bachelor's degree in Information Technology, Computer Science, or a related field (or equivalent combination of education and experience).
  • At least 2+ years of experience supporting enterprise technology systems in a customer-facing environment.
  • Experience with Salesforce (Service Cloud preferred) or similar case management systems, contact center, or interaction management platforms.
  • Demonstrated ability to analyze data and produce actionable reporting.
  • Strong communication and interpersonal skills; ability to work effectively with cross-functional teams.
Preferred Qualifications
  • Experience working in a higher education setting, particularly in student services or enrollment management.
  • Familiarity with omni-channel service strategies and tools (e.g., chat, email, SMS, self-service portals).
  • Salesforce Administrator certification or equivalent experience.
How to Apply

Please apply online through Online and search for R0079975. Complete the application and upload the following required materials:

Internal applicants may search and apply for jobs on the UVA Internal Careers website .
  • Cover letter
  • Resume

Please note that multiple documents can be uploaded in the "Resume" box. Applications that do not contain all required documents will not receive full consideration.

Reference Check Process

Reference checks will be completed via SkillSurvey, an online tool that will notify references via email and allows them to complete a reference questionnaire electronically.
Contact

For questions about the position or the application process, please contact Bill Crane, Senior Recruiter, at Xer5ff@virginia.edu.

Job Profile
J1481 - IT Business Analysis Professional 2

Career Stream and Level
Professional-P2

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .

About the Company

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UNIVERSITY OF VIRGINIA