Onboarding Specialist - Human Relations & Development
Salary
$55,306.00 Annually
Location
City Hall, Midland, TX, TX
Job Type
Full-time
Department
Human Relations & Development
Division
Talent Acquisition
Opening Date
07/27/2026
Scope of Work
The (Onboarding Specialist) HR Generalist I - Talent, manages the daily operational tasks related to new hire processing, employee transfers, promotions and onboarding. This role ensures a seamless, compliant, and professional onboarding experience while maintaining accurate HRIS data and providing timely communication between new employees, division hiring managers, and Human Relations & Development leadership team.
Essential Job Duties
- Process all hiring, transfer, promotions and separation transactions in HR systems accurately and efficiently.
- Manage all aspects of the onboarding process from offer acceptance through new-hire orientation.
- Conduct daily onboarding duties and clearly communicate new hire requirements, policies, and procedures to new employees.
- Coordinate background checks, I-9 verification, and other pre-employment screenings, meeting federal, state & local laws and ensuring timely completion and review of results.
- Collect, review, and process all required new-hire paperwork (employment eligibility, background checks, compliance documentation, I-9s, etc.)
- Maintain accurate and complete employee records and personnel files initiated during the onboarding process, ensuring data integrity in the HRIS system.
- Provide regular onboarding updates to HR team and division hiring managers to ensure transparency and accountability.
- Serves as a friendly and reliable primary point of contact for new hires-from offer through full integration-by answering questions, assisting with documentation and transitions, and providing excellent customer service throughout the process.
- Collaborate with division hiring managers, HR leadership, and other departments to ensure consistency and compliance with city/regulation requirements and city and strategic plan goals.
- Collaborates with the talent team to support seamless candidate handoffs post-offer.
- Ensure continuity of hiring and onboarding operations when the recruiter is attending recruitment events.
- On occasion, this position may assist with job fairs or other outreach activities to support departmental recruiting efforts.
- Conduct new employee orientation on a rotational basis to welcome and onboard new hires.
Physical and Environmental Conditions
Pre-Employment & Physical Requirements:
- Employment is contingent upon successful completion of pre-employment drug and alcohol screening.
- Must be able to lift, carry, and move items weighing up to 20 pounds.
Required Qualifications
- High school diploma or equivalent required; Degree in Human Resources or Business Administration preferred.
- 1-2 years of related experience in Human Resource required.
- Excellent attention to detail and organizational skills is a must.
- Ability to think critically, anticipate challenges, and proactively resolve issues.
- Strong customer service, communication, and interpersonal skills required.
- Demonstrated understanding of federal, state, and local labor laws and regulations.
- Experience with HRIS systems, applicant tracking systems, or similar hiring workflows preferred.
- Experience handling sensitive and confidential information with discretion and professionalism.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
- Bilingual in English and Spanish preferred but not required.
2:1 Retirement Plan with TMRS
Educational Tuition Assistance Program
Public Service Loan Forgiveness Employer
Midland Municipal Employee Credit Union
Competitive pay
Medical/Dental/Vision Plan
PTO accrual
Paid holidays
Employer City of Midland
Address 300 N Loraine St.
Midland, Texas, 79701
Phone 4326857245
Website http://www.midlandtexas.gov