Office Support Specialist (Fleet)

Office Support Specialist (Fleet)

Salary

$31.87 - $34.47 Hourly

Location

1700 W. 98th Street, Bloomington, MN

Job Type

Full Time

Job Number

2026-00051

Department

Public Works

Opening Date

06/05/2026

Closing Date

6/21/2026 11:59 PM Central

FLSA

Non-Exempt

Bargaining Unit

NA

• Description
• Benefits
• Questions

Primary Objective

The City of Bloomington is seeking an individual to perform advanced level office support duties independently or with a minimum of supervision while maintaining high accuracy.

CITY VALUES & EXPECTATIONS

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City's shared values and contributes towards accomplishing the City's vision and goals by being creative, innovative, continuously learning, and communicating clearly

Examples of Duties

ESSENTIAL DUTIES

• Receives and screens the general public and answers questions or makes referrals where appropriate and communicates effectively with the public and City staff ensuring dissemination of complete and accurate information
• Initiates and composes responses to routine letters and completes reports or correspondence as requested
• Drafts, creates, proofreads, maintains, and edits documents and forms
• Provides research assistance through use of internet and social media
• Prepares various reports for Division or Department as well as specialized reports as requested
• Maintains up-to-date filing system to ensure accurate record-keeping and prompt retrieval of desired materials (i.e., correspondence, policies, etc.)
• Responsible for distributing mail and maintaining needed supplies and equipment
• Responsible for license and titling of new vehicles and renew tab replacements as needed
• Processes a variety of correspondence for other personnel in the Division or Department upon request
• Uses office equipment and software applications with a high degree of proficiency and may troubleshoot basic hardware and software problems
• Supports staff in preparation of City Council agenda items materials and presentations
• Assists in the preparation of budget documents and CIP
• Assists with purchasing, invoices, and contracts
• Assists with Public Works Safety Program; scheduling trainings, preparing documents and keeping accurate records
• Schedules and assists with meetings; may take notes or minutes at meetings, transcribe dictation, and prepare in final form when required
• Provides leadership and support to other support staff
• Performs other duties or responsibilities as apparent or assigned

KNOWLEDGE, SKILLS, & ABILITIES REQUIRED

• Ability to operate a keyboard with speed and accuracy
• Possess excellent clerical aptitude, organizational skills, and critical thinking skills
• Possess good mathematical aptitude
• Ability to take minutes with speed and accuracy, if required for the particular position
• Ability to communicate effectively orally and in writing, and over the telephone and in person
• Ability to develop and maintain effective working relationship with the public and City staff
• Ability to multitask while maintaining a professional and positive attitude
• Ability to work cooperatively as a team member
• Ability to work under minimal supervision, effectively under pressure, and meet deadlines
• Ability to work overtime when necessary, and attend night meetings when needed
• Skilled in preparing correspondence accurately and sending it out promptly in a neat and readily understood fashion
• Ability to complete reports and agenda materials correctly and on time
• Ability to maintain files in an accurate, complete, and timely manner

Minimum/Desirable Qualifications

MINIMUM QUALIFICATIONS

• High School graduate or equivalent
• Three years of office support experience
• Excellent Microsoft Office Suite skills

DESIRABLE QUALIFICATIONS

• Experience working with the public in a local government or DOT setting
• Experience with Munis or similar financial software
• Experience with GIS, Laserfiche, SharePoint, and/or CityView
• Experience with Adobe Acrobat/PDF editing software
• Experience with entering work orders in an asset management software program, i.e. Asset Works
• Experience administering a business-related social media account, i.e., Facebook, Twitter, LinkedIn
• Two years of post-high school education
• Ability to speak a second language, in addition to English that has a recognized presence in the community. (Spanish, Somali, Vietnamese, Chinese Mandarin, Cambodian, etc.)

Supplemental Information

Position: Office Support Specialist (Fleet)Date: June 2026Frequency Code:Blank = Not Present

Very Infrequent = 1 to 2 times a week

Occasional = Up to 1/3 of time a weekFrequent = 1/3 to 2/3 of time a week

Constant = More than 2/3 of time a weekPhysical FactorsCodeEnvironmental FactorsCodeStanding StationaryOWork AloneFMoving AboutFWork With OthersFSittingFWork Around OthersCPhysical Strengths and DemandsPublic ContactCLifting-Push & Pull While StationaryShift Work

Sedentary-up to 10 lbsFExtended DayVI Light Work-11 to 20 lbsFInsideC Medium Work-21 to 50 lbsVIOutside

Heavy Work-51 to 100 lbs

Confined Area

Very Heavy-over 100 lbs

Extreme Hot

Carrying-Push & Pull While Moving AboutExtreme Cold

Sedentary-up to 10 lbsFWet and/or Humid

Light Work-11 to 20 lbsFNoiseO Medium Work-21 to 50 lbsVIVibration

Heavy Work-51 to 100 lbs

Mechanical Equipment

Very Heavy-over 100 lbs

Electrical Equipment

Climbing

Pressurized Equipment

Balancing

Burning Material/Equip

StoopingOExplosive Material/Eq

KneelingORadiant Energy

CrouchingOMoving Objects

Crawling

High Places

ReachingOFumes/Odors

Twisting - SittingFDirt/Dust

Twisting - StandingFGases

HandlingCPoor Ventilation

FeelingCOther (specify)

TalkingCOther (specify)

HearingC

Seeing - Near VisionC

Seeing - Far VisionC

Seeing - Depth PerceptionC

Seeing - Accommodation

Seeing - Color VisionC

Seeing - Field of VisionC

SmellingOREMOTE WORK

Is teleworking permitted for this position??Yes ?No

If yes, approximately what percentage of time:

?0%-25%

?26%-50%

?51% - 75%

?76% - 100%WalkingCReadingCDrivingVIRunning

Other (specify)

Other (specify)

The City of Bloomington is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with their supervisor and/or Human Resources.

Benefits for regular, full-time employees of the City of Bloomington (with the exception of 24 hour firefighters and 24 hour fire fighter/paramedics) include the following:

• 10 days paid vacation per year
• 13 days paid personal leave per year
• 13 paid holidays per year
• 12 weeks paid parental leave
• Employee health and dental insurance
• Paid employee life insurance
• Paid employee disability insurance
• Employer/employee paid pension
• Deferred compensation
• Tuition assistance program
• Health club membership reimbursement
• Flexible spending account
• Employee Assistance Program
• Other optional benefits
• Great suburban location, on bus line
• Free employee parking
• (Union contracts may vary from the above list.)

01

The City of Bloomington (City) is asking you to supply information (data) as part of your application for employment with the City. The Minnesota Government Data Practices Act (MGDPA) classifies this data as private data about you. The law does not require you to provide the data and there is no legal consequence for refusing to provide the data. However, if you do not provide the requested data, the City may not have enough information to consider your application and you may not move forward in the selection process. If you do provide the data, City employees and its agents may have access to your private data if their work assignments reasonably require access. The hiring manager or supervisor, human resources employees, and members of an interview panel, which may include non-City employees, will have access to some of your private data during the application and selection process. State or federal law or a court order may allow others to have access to your data also. The City will not disclose any of your private data to any member of the general public without your permission. The MGDPA classifies the following information as public data about applicants: veteran status, relevant test scores, rank on eligible list, job history, education and training, and work availability. If you are a finalist for the position, your name is also public. A "finalist" is a person the City selects for an interview. Do you agree to supply the data the City is requesting as part of your application for employment?

• Yes
• No

02

I understand that in order for my application to receive every consideration in the selection process, I must complete the following supplemental questionnaire completely for this position. Attaching a resume is NOT a substitute for completing an answer. If a question is answered by the statement "See Resume", the question will be treated as if there is no answer. The information I provide will be reviewed and used to determine my eligibility to move forward in the selection process. Unanswered questions, incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. If the supplemental question is not applicable to you, please indicate N/A.

I have read and understand the above instructions regarding supplemental questions.

• Yes
• No

03

Did you read and review the Working Conditions and Physical Demands checklist and the Remote Work availability? Once you click on the link [click here], scroll down to the Other Necessary Requirements section of the Job Description to view information.

• Yes
• No

04

This is a reminder that you should check your Spam/Junk folder as emails from the City of Bloomington might end up being received in those folders and not your inbox. Please note that the City wont send out communications until after the job posting has officially closed unless the posting clearly states otherwise. Please acknowledge that you have read and understood this informational message.

• Yes
• No

05

The advertised wage for this position is $31.87-$34.47 per hour. If selected for this position, are you willing to accept a starting wage within this range?

• Yes
• No

06

Please indicate your highest level of education completed.

• High School or Equivalent
• Associate Degree
• Bachelors Degree
• Masters Degree or Higher
• Not Applicable

07

If you indicated you have post-secondary education, please summarize coursework or list degree earned, area of study, name of institution and dates you attended. If not applicable to you, indicate N/A.

08

How many years of office support experience do you have?

• Less than 3 years
• 3 Years
• 4-5 Years
• 6+ years
• Not Applicable

09

If you indicated you have office support experience, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

10

Do you have experience using Microsoft Office Suite programs?

• Yes
• No

11

If you indicated that you have experience using Microsoft Office Suite programs, please list the programs you have used. Please also rate your knowledge of each program you have used on a scale of 1-10 with 10 being an expert and 1 being little experience/use. If this does not apply to you, please indicate N/A.

12

How many years of experience do you have working with the public in a local government or DOT setting?

• 1 years
• 2-3 years
• 4-5 years
• 6+ years
• Not Applicable

13

If you indicated that you have experience working with the public in a local government or DOT setting, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

14

Do you have experience using Munis or similar financial software?

• Yes, I have experience using Munis
• Yes, I have experience using similar financial software
• Not Applicable

15

If you indicated that you have experience using Munis or other financial software, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

16

Do you have experience using any of the following? Check all that apply.

• Assets Works
• GIS
• Laserfiche
• SharePoint or City View
• Not Applicable

17

Do you have experience using Adobe Acrobat/PDF editing software

• Yes
• No

18

Please indicate if you have experience entering work orders in an asset management software program, i.e. Asset Works

• Yes
• No

19

If you indicated that you have experience entering work orders in an asset management software program, i.e. Asset Works, please summarize your experience including Job Title, place of employment, and relevant job duties. If not applicable, indicate N/A.

20

Please indicate below the business-related social media accounts you have managed. If this does not apply to you, please choose Not Applicable.

• Facebook
• Twitter
• Linked In
• Not Applicable

21

Do you fluently speak a second language, in addition to English, that has a recognized presence in the community? Recognized prevalent languages in the City of Bloomington are Spanish, Somali, Vietnamese, Chinese Mandarin, and Cambodian [Khmer]. Fluent means you can sustain a conversation, demonstrate intelligible pronunciation which doesnt interfere with understanding, and communicate at informal and some formal levels.

• Spanish - FLUENT
• Somali - FLUENT
• Vietnamese - FLUENT
• Chinese Mandarin - FLUENT
• Cambodian [Khmer] - FLUENT
• I am not FLUENT in those languages or I am FLUENT in another language

22

If you indicated you speak a language other than English that you are FLUENT in, please list the language(s) and years spoken. If not applicable, please indicate N/A.

23

This question is to determine your status as a veteran under the Veterans Preference Statute, Minnesota Statutes, 43A.11. Please check the statement below which best describes your current Veterans status:

• I am not a Veteran
• I am a Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a deceased Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation
• I am the spouse of a disabled Veteran who served more than 180 consecutive days and received an Honorable Discharge or Separation and is unable to use the preference due to the disability

24

If you are a Veteran and achieve the minimum passing rating, do you wish to apply your veterans preference bonus points? If you answer yes, you MUST complete the City of Bloomingtons Veteran Preference Questionnaire (click here) and either attach it to this application or send/deliver/fax it to the Human Resources Division with a copy of your form DD-214. Disabled veterans must also supply form FL-802 or an equivalent letter from a service retirement board. Spouses applying for preference points must supply their marriage certificate, the veterans DD-214 and FL-802 or death certificate. Your veterans preference points cannot be considered without supporting documentation. All documentation must be received in the Human Resources Division no later than 7 calendar days after the deadline date for the position.

• Yes
• No
• Not Applicable

Required Question

Employer City of Bloomington

Address 1800 W. Old Shakopee Rd

Bloomington, Minnesota, 55431

Phone 952-563-8710

Website http://BloomingtonMN.gov