Office Specialist
Salary
$49,920.00 - $61,859.20 Annually
Location
Orange County Superior Court, CA
Job Type
Full-Time Regular
Job Number
0536SG-0526
Department
General Counsel
Division
Judicial Assistance Group
Opening Date
05/21/2026
Closing Date
6/5/2026 11:59 PM Pacific
Position Information
OFFICE SPECIALIST
DEADLINE TO APPLY
Deadline for applying for this recruitment is Friday, June 5, 2026, at 11:59 p.m. PST.
This recruitment is open to external candidates, internal OCSC employees, and internal OCSC promotions. The eligible list established from this recruitment will be used to fill current and future vacancies.
SALARY INFORMATION
Office Specialist Hourly Range: $24.00 - $29.74
Anticipated Starting Rate: $24.00 - Hourly
BENEFITS HIGHLIGHTS
Defined Benefit Retirement Plan (2.50% at 67 formula)
Choice of five medical plans
Health Reimbursement Arrangement (HRA)
Vacation and sick leave packages
14 paid holidays per year
Educational & professional reimbursement
Optional deferred compensation program (457 plan)
TELEWORK/ON-SITE OPPORTUNITY
This position is not eligible for telework opportunities.
ABOUT ORANGE COUNTY SUPERIOR COURT
The Orange County Superior Court was established in 1893 and maintains jurisdiction over a wide range of matters, with our flagship location being the Central Justice Center in Santa Ana, with additional courthouses located in Orange (Lamoreaux), Newport Beach (Harbor), Fullerton (North), and Westminster (West), as the fifth-largest trial court in the United States and the third-largest court of general jurisdiction in California. We have more than 140 judicial officers and over 1,500 staff with an operating budget of nearly $280 million.
Our court is recognized for leading innovation, resource advancements, and community focus while managing over half a million case filings annually and serving a population exceeding three million. The Courts Judges, Commissioners, and employees are recognized for their high standards of achievement, integrity, modernization, and diversity.
Opportunity Details
ABOUT THE OPPORTUNITY
The Office Specialist performs responsible and specialized clerical duties. The incumbent is required to exercise excellent judgment to perform their duties with the highest degree of integrity and confidentiality. Some assignments may also require the integration of technical knowledge with advanced interpersonal and communication skills.
Examples of Duties
Duties may include, but are not limited to the following:
To view the full job description, please click on the following link:
OFFICE SPECIALIST
Minimum Qualifications
REQUIRED EDUCATION:
High School Diploma or GED equivalent.
REQUIRED EXPERIENCE:
Three (3) years of full-time (or equivalent) clerical and office experience.
DESIRED EXPERIENCE:
At least one (1) year of full-time experience working for a California trial court or a government agency.
EDUCATION SUBSTITUTION:
One (1) year of the required experience may be substituted by one of the following:
Completion of eighteen (18) semester or twenty-seven (27) quarter units in office practices, business education, or a closely related clerical field from a recognized college,
Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field. Note: To receive substitution credit, a copy of your college official transcripts must be included with your application.
Additional Information
APPLICATION PROCESS
All applicants are required to submit a completed online application and supplemental questionnaire. To learn more about how to create an application, click HERE. Résumés will not be accepted in lieu of the required application and supplemental questionnaire. For tips on completing/updating your application, refer to our "Helpful Application Tips" guide by clicking HERE.
SELECTION PROCESS
STEP 1: Applications will be reviewed by Human Resources to identify candidates who meet the minimum qualifications and/or desirables. It is to your benefit to include all current and previous related work experience. When listing Court experience, please include dates and classification of each position held, if more than one. Only those who meet the minimum qualifications and desirables (if applicable) will proceed to the next step in the recruitment process.
STEP 2: Candidates supplemental question responses may be evaluated and ranked. Depending on the number of applications, assessments and/or screening interviews may be conducted.
STEP 3: Those candidates who are successful in the assessment/review may be placed on the eligible list. Placement on the eligible list is not a guarantee of interview or employment. All candidates will be notified via email of their status at each step of the process. Additional steps in the selection process will include a local background check and a reference check.
BACKGROUND CHECK
A thorough background check will be conducted, including but not limited to work experience, education, certifications, driving record, criminal record, litigation judgment or verdict, and financial/credit information. Fingerprints of candidates are also taken as part of our background check process.
REASONABLE ACCOMMODATIONS
Orange County Superior Court provides reasonable accommodations for applicants with disabilities, upon request. Please contact the Human Resources Department at
HRStaffing@occourts.org if you feel that you will need a reasonable accommodation for any aspect of the selection process.
ELIGIBLE LIST
This recruitment will not establish an eligible list. A new recruitment will open for future opportunities.
STATUS NOTIFICATIONS
You will be notified by email during the process of this recruitment through GovernmentJobs.com. Please check your email spam/junk folders and accept emails ending with GovernmentJobs.com and occourts.org. If your information changes, please update your profile at http://www.governmentjobs.com/.
E-VERIFY
The Superior Court of California, County of Orange participates in the E-Verify program which confirms employment eligibility of new hires.
QUESTIONS?
For questions regarding this recruitment, please contact Mary Ann Huynh at m1huynh@occourts.org. For general employment information, please click HERE.
Orange County Superior Court is an Equal Opportunity Employer
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Updated: 10/31/2025
INSURANCE PLANS: Employees have an option to enroll in one of five medical plans; three HMOs (Cigna Select, Cigna Choice, and Kaiser Choice) and two PPOs (Wellwise Choice or Sharewell Choice), both administered by Blue Shield. The employee contributions toward the HMO or PPO insurance vary based on plan, coverage level and participation in the annual wellness credit program. To view health plan rates and summaries of benefits and coverage, click here.
Various non-medical benefits (dental, vision, life insurance, accidental death and dismemberment insurance, short-term disability (STD) insurance) are available and are administered by the Orange County Employees Association (OCEA).
FLEXIBLE SPENDING ACCOUNTS: Employees have an option to enroll and contribute to a pre-tax Health Care Flexible Spending Account (HCFSA) and a Dependent Care Flexible Spending Account (DCFSA). These accounts may be used to eligible health care expenses or eligible care expenses within that plan year.
HEALTH REIMBURSEMENT ARRANGEMENT: The Court will contribute $63.04 per pay period into individual employee Health Reimbursement Arrangement (HRA) accounts for eligible full-time employees ($31.52 per pay period for eligible part-time). This Court contribution will increase 2.5% annually each first full pay period in July.
LONG-TERM CARE: CalPERS Long-Term Care coverage is available to current and former California public employees, retirees, their spouses, parents, parents-in-law, children, siblings (including stepbrothers and stepsisters), grandparents, grandchildren, nieces, nephews, aunts, uncles, sons-in-law, daughters-in-law between the ages of 18 and 79 when they apply. Eligible family members may apply even if the public employee or retiree who makes them eligible does not apply or is not approved for coverage. NOTICE: CalPERS has temporarily suspended open enrollment for the Long-Term Care Program due to current uncertainty in the long-term care market. Therefore, until further notice, CalPERS will no longer accept new applications for coverage at this time.
RETIREMENT: Defined Benefit, fully qualified plan based on the County Employees Retirement Law of 1937 (Government Code Section 31450 et. al.). Employee and Court contributions are based on several variables including age, hire date, and salary. The plan is administered by an independent agency, Orange County Employees Retirement System (OCERS), and has reciprocity with various California systems. Currently, eligible new employees hired on or after January 1, 2013, will be enrolled in a defined benefit retirement plan referred to as Plan U (2.5% at 67 formula). *If you were employed by an OCERS employer or reciprocal agency prior to January 1, 2013, you have less than a six-month break in service, and reciprocity is established, you may be eligible to select from two other retirement pension formula options (Plan J or Plan P). See OCERS website for more information. OCERS members are also subject to specified compensation and benefit limits as outlined here.
DEFERRED COMPENSATION: Optional deferred compensation 457 & Roth 457 Deferred Contribution Plans are available.
VACATION ACCRUAL: 0-3 years accrue 80 hours of vacation time per year as a full-time employee. Thereafter, 4-9 years, 120 hours per year; 10-19 years, 160 hours per year; 20 or more year, 200 hours per year. Maximum accrual of hours: 0-9 years; 240 hours; 10 or more years, 320 hours. Part-time employees accrue vacation on a prorated basis.
HOLIDAYS: 14 paid holidays per year.
SICK LEAVE: 0-3 years accrue 80 hours of sick time per year as full-time employees. After 3 years, full-time employees accrue 120 hours per year. Part-time employees accrue sick leave on a prorated basis. Unlimited accrual. Some sick leave maybe converted to cash or vacation time.
COMP TIME: All employees receive compensatory time every March. Full- time employees receive 6 hours and part-time employees receive 3 hours.
ANNUAL PERSONAL DAY: All full-time employees have the option to take a paid Annual Personal Day on their date of birth. If the date of birth falls on a weekend or holiday, the Annual Personal Day will be observed on the closest business day. Part-time employees receive their Annual Personal Day on a prorated basis.
BEREAVEMENT LEAVE: 5 days of paid leave per qualifying instance.
UNEMPLOYMENT INSURANCE: Court pays into county administered insurance fund.
OVERTIME: Court pays overtime (time and a half) for all hours worked over 40 hours per week, even for exempt employees with the exception of Official Court Reporters. Court Technology employees earn overtime where overtime is in excess of 80 hours worked per pay period.
WORKERS COMPENSATION: Administered by the Judicial Councils, third party administrator.
EDUCATION REIMBURSEMENT: Court reimburses up to $3,500 per year of tuition for approved, necessary courses, subject to availability of funds.
FEDERAL STUDENT LOAN REPAYMENT AND FORGIVENESS PROGRAMS: Employees of the Court may be eligible for Federal Student Loan Repayment and Loan Forgiveness Programs.
BILINGUAL PAY: Available at additional $0.58/hour for selected classes in selected positions.
EXCEPTIONAL BILINGUAL PAY: Available for specific classes at a rate of $1.15/hour in selected positions.
EMPLOYEE ASSISTANCE PROGRAM (EAP): Court offers EAP confidential services to assist employees with marital, family, emotional, legal, financial, and chemical dependency problems. This service is offered 24 hours a day, 7 days a week.
DISCOUNT PROGRAMS: There are numerous discount programs available to Court employees. These include, but are not limited to discounts on hearing aids, pet insurance, local attractions, technology products, wellness services and gym memberships.
ONLINE PRIVACY BENEFIT: Employees may elect to enroll in a voluntary online privacy protection plan provided by IronWall360. This benefit helps protect employee's online privacy by searching the Internet and locating any personal information and making sure it is removed.
Provisions are subject to terms: Memorandum of Understanding.
01
INSTRUCTIONS: The information you provide on this questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the selection process and may also be used in a competitive evaluation of qualifications. Be as specific as possible and include all information requested. If you do not have experience in an area, please answer "N/A". Statements such as "see application," will not be accepted in lieu of a response. All employers referenced on this questionnaire must be listed on your application. Do you understand these instructions?
02
I understand that a résumé MAY NOT be submitted in lieu of the employment application (or completion of the work history section of the application). A résumé may be submitted in addition to the employment application, but applicants are selected for an interview and/or testing based primarily on information supplied by the application and supplemental forms. Do you understand these instructions?
03
RESIDENCY/WORK ELIGIBILITY REQUIREMENT: I understand that this is an on-site only work assignment. I further understand that I may live outside of the State of California while participating in a recruitment process; however, if I am selected for a position, I must reside within the State to be eligible for Court employment. In addition, work performed while working for the Court, even remote work, must be done within the State of California. I also understand that the Orange County Superior Court does not provide US visa or employment sponsorship. Do you understand this requirement?
04
EDUCATION SUBSTITUTION: To receive substitution credit, a clear copy of your transcripts must be attached with your application.
05
I understand this position requires duties to be performed on-site, and remote work is not available.
06
Please indicate how many years of clerical and office experience you have.
07
Describe your clerical and office experience, and please include any experience you have working for a public agency. Include the name of employer(s) and dates of employment where you performed the duty, as well as the title of your position(s). Employers referenced in response to this question must also be included in the work experience section of your application. If you do not have experience in this area, please enter "N/A" in the box below.
08
Describe your work experience interacting with members of the public or providing customer service. If you do not have experience in this area, please answer "N/A".
Required Question
Employer Superior Court of Orange County
Address 700 Civic Center Drive West
Human Resources, P.O. Box 1994
Santa Ana, California, 92701-1994
Phone (657) 622-6878