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Office Specialist II

SearchPros

San Jose, CA

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JOB DETAILS
SALARY
$30.11 Per Hour
SKILLS
Accounting, Analysis Skills, Candidate Screening, Communication Skills, Copying Machines, Data Entry, Datasheets, Fleet Management, IBM Maximo Asset Management, Laptop PC, Maintenance Services, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Equipment, Operations, Order Delivery, Parts Sales, Process Improvement, Repair Orders, Resource Management, Vehicle Fleets
LOCATION
San Jose, CA
POSTED
30+ days ago
Onsite San Jose CA
Scheduling and Operations: Coordinate vehicle assignments across agency units for daily operations, meetings, training, and business travel. Optimize schedules to ensure efficient resource allocation. Inspect vehicles upon return to verify cleanliness and fuel levels, and report any damage. Create maintenance and repair work orders, collaborate with the Senior Mechanic on service requirements, and relay information to the Fleet Group regarding accidents, repairs, and road calls.
Data Entry and Reporting (Maintenance and Fuel Coordination): Inputting data into fleet management software, including Maximo for work orders and records, and Fuel Master for fuel tracking.
* Transferring data to Excel via uploads or manual entry to facilitate analysis and reporting.
* Assisting with parts counter deliveries, including sorting, tracking, verifying, and inventory accounting

Knowledge-
General office equipment (copiers, phones, laptops) and software, including Microsoft Office (Excel, Word, Outlook, Teams, Zoom) and the Internet.
Skills-
Creating data sheets in Excel using information extracted from software such as Fuel Serve and Maximo; communicating effectively with customers and unit staff; and understanding the importance of individual roles and their contributions to the district.
Ability-
Operating office equipment and software programs and effectively communicate with individuals from various Units within the district.
Ability to prioritize and schedule.

Ability to pass Background, Drug Screen and if applicable Medical Screenings (i.e. Vision, Hearing, or Physical) if Required by Client.
Medical, dental, vision, ancillary coverage and 401k benefits are available.

About the Company

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SearchPros