Office Specialist I/II

Office Specialist I/II

Salary

$42,792.05 - $52,014.14 Annually

Location

Colton City Hall, 650 N. La Cadena Dr., Colton, CA

Job Type

Full-time

Job Number

26/27-00003

Department

Fire Department

Opening Date

07/02/2026

Closing Date

7/16/2026 5:00 PM Pacific

Max Number of Applicants

75

• Description
• Benefits
• Questions

Definition

The Office Specialist classification is a position used city-wide.

There is an immediate vacancy in the Fire Department.

The list established from this recruitment will be used to fill this vacancy and any other vacancies that occur within one year.

The filing deadline is July 16, 2026, or when 75 applications are received.

DEFINITION:

Under the supervision of higher-level supervisory personnel, performs a wide variety of typing and general clerical work of a routine nature.

DISTINGUISHING CHARACTERISTICS:

The Office Specialist I is the entry-level class within the Office Specialist series and is expected to learn to perform assigned duties and responsibilities. Incumbents within this classification initially perform routine and less complex duties and responsibilities, however, steadily receive more complex duties as experience is gained. Incumbents in this class normally work under close and continuous supervision performing repetitive or closely related duties according to established procedures. This classification is distinguished from the Office Specialist II in that an incumbent is expected to perform assigned duties under direct supervision, as they learn their positions. In that this is a learning classification, typically incumbents can generally expect to progress to the higher-level class of Office Specialist II after gaining one year of experience.

The Office Specialist II is the journey level class within the Office Specialist series and is responsible for performing a full range of general clerical duties. Incumbents within this classification are expected to demonstrate a full understanding of all applicable policies, procedures and work methods associated with assigned duties. Employees in this class may often have contact with the public, answering a variety of procedural questions and providing information. This classification is distinguished from the lower level classification of Office Specialist I in that incumbents are expected to perform assigned duties with minimal supervision and at an independent level.

Essential Functions

ESSENTIAL FUNCTIONS: (include but are not limited to the following)

• Type a variety of documents in draft and final form, such as correspondence, standard forms, charts, and reports using office computer or other office equipment.
• Proofread materials for correct grammar, spelling, punctuation, and format.
• Receive the public and answers calls; determine how incoming calls should be routed; direct people to appropriate offices.
• Explain routine procedures, processes and department activities to the public and staff from other departments.
• Compile routine reports by extracting and/or tabulating information from a variety of sources, such as files, correspondence, meeting notes, logs, previous reports, and/or instructions.
• Post a variety of information to various control records and information files.
• Contact other departments, agencies, businesses, and members of the public to obtain information necessary for a variety of City activities.
• Maintain prompt and regular attendance.
• Perform other related duties as required.

Qualifications

QUALIFICATIONS

Education and/or Experience:

A high school diploma or equivalent is required for both levels.

No prior experience is necessary for the Office Specialist I.

One (1) year of general office clerical experience is required for the Office Specialist II.

License/Certificate:

Possession of a valid Class "C" California drivers license.

Additional Information

RECRUITMENT AND SELECTION PROCESS

Interested and qualified candidates must complete an application on governmentjobs.com before the filing deadline, and as soon as possible. This recruitment will close July 16, 2026, or when 75 applications are received. Applications will be screened to select the candidates who possess the knowledge, skills and abilities that best meet the citys needs. Those candidates will be invited to participate in a written examination. Candidates successful in the written examination will advance to the Oral Board Interview. Candidates who successfully complete the process, will have their names certified to the eligibility list that will be used to fill this vacancy and future vacancies as they occur.

Positions designated in the Teamsters Local 1932 General Employees Unit receive the following benefits:

• Cafeteria Amount for the purchase of medical, dental and vision insurance is $1,625.00/mo effective August, 2024.
• Employees hired on or after May 1, 2018, shall have a maximum cap of $500 for cash in-lieu.
• Up to 80 hours per year of vacation accrued for 0 - 5 years of service
• Up to 96 hours of sick leave (8 hours accrued monthly)
• 12 paid holidays (per calendar year)
• 20 floating holiday hours (per fiscal year)
• California Public Employees Retirement System (CalPERS) for Miscellaneous Members:

Classic Members hired prior to 6/1/2012 benefit level is 2.7% @ 55

Classic Members hired after 6/1/2012 benefit level is 2.5% @ 55

PEPRA Members hired after 1/1/2013 benefit level is 2% @ 62

• CalPERS 4th Level 1959 Survivor Benefit
• City paid short term and long term disability insurance coverage
• City paid life insurance coverage in the amount of $50,000
• City does not participate in the Social Security System
• Tuition Reimbursement - up to $2,500 per fiscal year after passing probation.
• Six month probationary period.

01

Do you possess a valid California Class "C" drivers license issued by the California State Department of Motor Vehicles and a good driving record?

• Yes
• No

02

Do you possess a high school diploma or equivalent?

• Yes
• No

03

Do you possess experience in the following areas? Check all that apply.

• Issuing, renewing, tracking and processing permits or licenses.
• Responding to and researching public records requests.
• Processing cash, debit/credit or check payments from the public.
• Processing invoices for payment, including reconciliation.
• Front facing customer service

04

Describe your experience or training in office management. Include experience managing calendars, scheduling meetings, handling mail and answering phones.

05

Indicate if you have experience using any of the programs listed below. Check all that apply.

• Microsoft Word
• Microsoft Excel
• Microsoft TEAMS
• NEOGOV
• Outlook

Required Question

Employer City of Colton

Address 650 N. La Cadena Drive

Colton, California, 92324

Phone (909) 370-5064

Website http://www.coltonca.gov