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Office Services Management

University of Utah

Salt Lake City, UT

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JOB DETAILS
SALARY
$48,981–$66,849 Per Year
SKILLS
Accounting, Administrative Skills, Budget Management, Budgeting, Calendar Management, Cardiology, Cardiovascular, Centers for Disease Control and Prevention (CDC), Contract Negotiation, Disability Accommodations, Disciplinary Action, Documentation, Employee Benefits, Employee Terminations, Event Management, Healthcare, High School Diploma, Higher Education, Hospital, Leadership, Maintain Compliance, Maintenance Services, Medicine, Office Management, Onboarding, Operational Support, Operations Management, Organizational Skills, Performance Reviews, Plan Meetings, Policy Implementation, Procedure Implementation, Protective Services, Public Safety, Regulations, Regulatory Requirements, Retirement Plan, Statistics, Supplier Relationship Management (SRM), Team Lead/Manager, University/School Policies, Vaccination, Vendor/Supplier Management, Vendor/Supplier Relations
LOCATION
Salt Lake City, UT
POSTED
3 days ago
Bookmark this Posting Print Preview | Apply for this JobAnnouncementDetailsOpen Date 04/14/2026 Requisition Number PRN44736B Job Title Office Services Management Working Title Office Services Management Career Progression Track M00 Track Level M4 - Senior Manager, M3 - Manager, M2 - Senior Supervisor, M1 - Supervisor FLSA Code Administrative Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule SummaryOn site with hybrid option possible following initial period, subject to performance and business needs.VP Area U of U Health - Academics Department 00226 - Cardiology Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range DOQ Close Date 07/02/2026 Priority Review Date (Note - Posting may close at any time) Job SummaryOffice Services ManagementThe Cardiovascular Medicine Division at the University of Utah seeks a leader in Administration/Office Services Management. This role blends administrative leadership, operations, and people support to keep Cardiovascular Medicine running smoothly. Direct/Manage/Supervise administrative and office services. Serve as the resource for employees in office-related needs. Lead staff and delegate office duties, including the following. Supporting onboarding and offboarding processes. Reinforce University culture, morale, and engagement. Coordinate office events, team activities, and communication. Provided leadership in meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back-office functions. Implement and maintain policies, procedures, and documentation while overseeing and ensuring the efficiency of office operations. Ensures compliance with University policies and regulatory requirements. Manage calendars, meetings, agendas, and minutes. Maintain daily and weekly reports and submit to appropriate personnel. Manage vendor and service provider relationships. May be responsible for managing the office budget, negotiating contracts and prices with office vendors, and serving as a general point person. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.Learn more about the great benefits of working for University of Utah: benefits.utah.eduThe department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.ResponsibilitiesSupervisor, Office Services ManagementDirect/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinate and lead daily team activities. May spend a portion of time performing the work of those they supervise. Assist with management decisions and activities. Working knowledge of team function within the university.Expected Pay Range: $ 48,981 to $66,849Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.This is a Supervisor-Level position in the Management track.Job Code: MZ2711Grade: M13Senior Supervisor, Administrative / Office Services ManagementDirect/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise. Assists with management decisions and activities. Working knowledge of team function within the organization.Expected Pay Range: $53,879 to $73,534Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.This is a Senior Supervisor-Level position in the Management track.Job Code: MZ2712Grade: M14Manager, Administrative / Office Services ManagementDirect/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. First-level manager. Manages the activities of supervisors and/or individual contributors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with demonstrated leadership skills.Expected Pay Range: $59,267 to $80,888This is a Manager-Level position in the Management track.Job Code: MZ2713Grade: M15Senior Manager, Administrative / Office Services ManagementDirect/Manage/Supervise administrative and office services. Lead staff and delegate office duties which may include meeting planning, accounting support, reception, payroll, facilities, maintenance, supply management, and various back office" functions. Implement procedures and policies while overseeing and ensuring the efficiency of office operations. Organize and schedule meetings and appointments. Maintain daily and weekly reports and submit to appropriate personnel. Manage relationships with vendors and service providers. May be responsible for managing office budget, contract/price negotiations with office vendors, and serving as general point person. Second-level manager. Manages the activities of first-level managers and/or supervisors. Responsible for hiring, firing, performance appraisals, and pay reviews. Broad knowledge of the field with proven leadership skills.Expected Pay Range: $71,713 to $97,874This is a Senior Manager-Level position in the Management track.Job Code: MZ2714Grade: M17Minimum QualificationsEQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).Department may hire employee at one of the following job levels:Supervisor, Office Services Management: Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.Senior Supervisor, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 4 years or a master's (or equivalency) + 2 years of directly related work experience.Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.Senior Manager, Administrative / Office Services Management: Requires a bachelor's (or equivalency) + 8 years or a master's (or equivalency) + 6 years of directly related work experience.Preferences1. Experience supervising administrative support professionals in a dynamic environment.2. 3 years of experience supervising direct reports3. Knowledge and experience working in a University or State employer environment4. Prior work experience in a medical or healthcare environmentType Benefited Staff Special Instructions Summary Additional InformationThe University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.Posting Specific QuestionsRequired fields are indicated with an asterisk (*).* * What is your highest level of completed education?* None* High School Diploma or Equivalent* Associate Degree* Bachelor's Degree* Master's Degree* Doctorate Degree* * How many years of related work experience do you have?* Less than 2 years* 2 years or more, but less than 4 years* 4 years or more, but less than 6 years* 6 years or more, but less than 8 years* 8 years or more, but less than 10 years* 10 years or more, but less than 12 years* 12 years or more, but less than 14 years* 14 years or moreApplicant DocumentsRequired Documents* ResumeOptional Documents* Cover Letter

About the Company

U

University of Utah

The state’s oldest and largest institution of higher education, the University of Utah is the flagship university of the state. The University offers more than 100 undergraduate and 90 graduate degree programs to more than 31,000 students (23,500 undergraduate and 7,500 graduate). The University is noted for its high research profile, its diversity of ideas and people, its stunningly beautiful setting and the warmth, friendliness, and collegiality of its faculty staff, and students. Imagine yourself working in a collaborative, creative, respectful environment where everyone’s contribution is needed and appreciated – University of Utah!

COMPANY SIZE
1,500 to 1,999 employees
INDUSTRY
Education
FOUNDED
1850
WEBSITE
http://www.utah.edu/