Office Services Coordinator, Grade 16

Office Services Coordinator, Grade 16

Salary

$57,596.00 - $90,149.00 Annually

Location

2425 Reedie Dr Wheaton MD 20902 USA

Job Type

Permanent

Job Number

2026-00329

Department

Department of Environmental Protection

Division

DEP 80 Strategic and Administrative Services Division

Opening Date

06/05/2026

Closing Date

6/9/2026 11:59 PM Eastern

FLSA

Non-Exempt

• Description
• Benefits
• Questions

About the Position

Please note: The salary range above represents this position's earning potential. The anticipated hiring range for this position will be $57,596.00 - $79,253.00, based on the candidate's qualifications and experience.

WHO WE ARE

The Department of Environmental Protection (DEP) is a nationally recognized and award-winning agency with the mission to enhance the quality of life in our community by protecting and improving Montgomery Countys air, water, and land in a sustainable, innovative, inclusive, and industry-leading way while fostering smart growth, a thriving, more sustainable economy, and healthy communities.

DEP is committed to the full inclusion of all qualified individuals and values diverse perspectives, lived experiences, and cultures. DEP encourages BIPOC (Black, Indigenous, and people of color), immigrants, women, LGBTQIA+, individuals with disabilities, and veterans to apply.

WHO WE ARE LOOKING FOR

The Department of Environmental Protection is seeking a dynamic and experienced Office Services Coordinator to provide comprehensive support in the areas of facility and space management, office administration, procurement, fleet coordination, and financial processes. This role ensures efficient day-to-day administrative operations by coordinating certain aspects of onboarding and offboarding logistics, maintaining office and safety supplies, processing employee timecards, and keeping staff updated with building safety standards. The position tracks departmental vehicle usage, facilitates clothing orders and equipment distribution, and supports accounts payable functions, including travel reimbursement and invoice processing. Acting as a key administrative liaison across multiple functions, the Office Services Coordinator contributes to streamlined workflows, regulatory compliance, and operational excellence across the department.

The ideal candidate will have the following:

• Knowledge of office administration principles,practices, and procedures.
• Knowledge of onboarding and offboarding processes, including coordination of IT, facilities, and HR elements.
• Understanding of office space planning.
• Familiarity with fleet management practices, including scheduling, maintenance tracking, and vehicle policy compliance.
• Knowledge of purchasing procedures and inventory control for supplies, equipment, and clothing/PPE.
• Skill in processing travel reimbursements and expenses using systems like iExpense.
• Basic understanding of accounts payable/accounts receivable procedures and financial recordkeeping.
• Skill in drafting, updating, and maintaining policies, procedures, and internal guidelines.
• Ability to maintain multiple and complicated records and databases and to generate/prepare accurate reports.

The successful candidate will be a proactive, resourceful professional who enjoys a variety of responsibilities and thrives in a team-oriented, service-focused setting, and will have the following:

• Strong organizational skills.
• Attention to detail and ability to review documents for accuracy, completeness, and policy compliance.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to work independently and as part of a team in a fast-paced office environment.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Ability to interact effectively with internal staff, leadership, external vendors, and other stakeholders.
• Ability to resolve office administrative problems quickly and efficiently as they arise.
• Ability to work independently on multiple and varied administrative tasks.

What Youll Be Doing

Key duties and responsibilities include, but are not limited to, the following:

• Serves as a liaison between the department and McTime for all timecard matters.
• Ensure employee time entries are accurate, complete, and submitted on time; verify use of special codes such as FMLA, Sick Leave Bank, LWOP, Parental Leave, Holidays, etc.
• Train new hire managers in using the timekeeping system.
• Coordinate and track department vehicle usage, including maintenance tracking, scheduling, and ensuring proper documentation.
• Maintain vehicle usage logs and enforce fleet policy compliance.
• Log, track, and disseminate accident and citation notices.
• Assist staff with submitting local and non-local travel expense reports through iExpense; review submissions for accuracy, including verifying mileage rates, travel dates, supporting documentation, and policy compliance.
• Process invoices, payer, vendor setup, and expense tracking.
• Facilitate purchase, inventory, and distribution of office supplies, logoed clothing, work boots, and required personal protective equipment.
• Coordinate onboarding logistics for new hires, interns, contractors, and temporary hires, including workspace allocation, badge access, parking passes, and name plates.
• Assist with planning and logistics for departmental events, training, and initiatives.
• Provide administrative support and track related communications.
• Support managers with administrative tasks, including scheduling, meeting, and interview coordination, and communications.
• Shared front desk coverage for DEP's main office.

Minimum Qualifications

Experience: Four(4) years of administrative aide/office support experience.

Education: Graduation from high school, High School Certificate of completion recognized in the State of Maryland.

Equivalency: An equivalent combination of experience and education may be substituted.

License: None

Preferred Criteria, Interview Preferences

All Applicants will be reviewed by the Office of Human Resources (OHR) for minimum qualifications. Those applicants who meet minimum qualifications will be rated "Qualified," placed on the Eligible List, and may be considered for an interview. Employees meeting minimum qualifications who are the same grade or higher will be placed on the Eligible List as a "Transfer" candidate and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following. Please address this information in a separate section of the resume.

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and other business systems.
• Experience reviewing and processing employee time cards.
• Experience in processing invoices for payment.
• Experience with processing employee clothing or PPE allowances and serving as a liaison with vendors.
• Experience in maintaining and tracking supplies, inventory, and/or clothing allowances.

IMPORTANT INFORMATION

The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.

Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at Hiring@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicants responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a "Lateral Transfer" candidate and may be considered for an interview.

This will establish an Eligible List that may be used to fill both current and future vacancies.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the Countys "Public Employees" (which does not include employees of the Sheriffs office) are subject to the Countys ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Leave Benefits

Our generous leave package starts with non-MLS permanent and term employees earning 15 days of sick leave and 15 days of annual leave in their first year, as well as up to three additional personal days each calendar year. Positions in MLS earn 35 days of paid time off each year. In addition, we offer all employees 10 paid holidays. Our leave policies adhere to the Family Medical Leave Act of 1993, and we provide six weeks of paid parental leave for new parents.

Retirement Benefits

All permanent and term positions are eligible for robust retirement plans. Public safety positions are eligible for a defined benefit pension plan in which they are vested after only five years. Employees in non-public safety positions can participate in retirement plans that contribute up to 12 percent of their annual salary. All employees can also participate in a supplemental retirement plan, the 457 Deferred Compensation Plan, to contribute even more to their retirement goals.

Tuition Assistance & Student Loan Forgiveness

Montgomery County employees are eligible to participate in the Federal Public Service Loan Forgiveness Program. Participants who meet all requirements may qualify for forgiveness on the remaining balance on their Direct Loans after making 120 qualifying monthly payments under a qualifying repayment plan while working full-time in a qualifying public service position. To learn more about PSLF, please visit the Student Loan Repayment Benefits page. Our tuition assistance program allows you to receive up to $2,130 annually in tuition assistance to help you achieve a degree that supports your career path.

Free Mass Transit Benefit

County employees are entitled to use the RideOn Bus service for free with a valid County-employee ID. This benefit can be used any time of the day or evening, including weekends. We also offer a pre-tax flexible spending account to reduce the cost of other mass-transit options such as MARC trains and Metro.

Reduced Child and Health Care Costs

Working for Montgomery County also entitles permanent and term employees to participate in healthcare and childcare Flexible Spending Accounts. These plans allow eligible employees to save on a pretax basis for healthcare and dependent care costs incurred during the plan year.

Employee Wellbeing

We deeply care about your holistic wellness. Our award-winning wellness program, LiveWell, will support you in improving and maintaining your physical, mental, financial, social, and intellectual well-being.

Learn more about our wonderful benefits available to you once you join our team. Montgomery County Benefits

01

What is your highest level of completed education?

• N/A
• High School/GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate

02

How many years of progressively responsible office support experience do you have?

• Less than 1 Year Experience
• 1 Year Experience
• 2 Years Experience
• 3 Years Experience
• 4+ Years Experience

Required Question

Employer Montgomery County (MD)

Address 101 Monroe Street

7th Floor

Rockville, Maryland, 20850

Phone 240-777-0311

Website https://www.montgomerycountymd.gov/ohr