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Office Operations Manager

Dashing Diva

Port Washington, New York

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Budget Management, Budgeting, Business Administration, Cafeteria, Catering Services, Contract Review, Cost Control, Detail Oriented, Driver's License, English Language, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Follow Through, Food and Beverage Industry, Genetics, Hotel Management, Interior Design, Interpersonal Skills, Inventory Management, Korean Language, Legal, Logistics Management, Meal Plans, Medical Conditions, Mentoring, Menu Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Operational Support, Operations Management, Operations Planning, Organizational Skills, People Management, Performance Analysis, Performance Metrics, Procedure Development, Process Development, Purchasing/Procurement, QoS (Quality of Service), Quality Metrics, Regulations, Safety Compliance, Status Reports, Team Player, Time Management, Travel Planning, Vehicle Driving, Vendor/Supplier Relations, Willing to Travel
LOCATION
Port Washington, New York
POSTED
30+ days ago
About the Role:
Dashing Diva is seeking a highly organized and proactive Office Operations Manager to oversee day-to-day office operations, executive support, and company event coordination. This role is ideal for a responsible and detail-oriented professional who thrives in a fast-paced setting and has a strong sense of style, hospitality, and service to reflect our brand both in the workplace and at company events. With a strong eye for presentation and organization, this individual will create professional, welcoming, and functional environments while driving operational excellence across multiple locations.

What You Will Do:
General Affairs & Office Operations:
  • Provide support to the Sr. Director of General Affairs, ensuring accurate communication, reporting, and follow-through across all initiatives.
  • Optimize the general affairs department’s workflow and increase efficient processes by developing procedures, implementing changes.
  • Lead administrative functions, including CEO-directed errands, with discretion and sound judgment to delegate or execute tasks.
  • Supervise and mentor a small operations team (3–4 staff), including responsibility for KPI management and performance oversight.
  • Manage budgets and expenditure; create and monitor cost-saving initiatives; track and report expenses, create budget spending plans, status report periodically to the Sr. Director.
  • Manage office supplies, inventory control, company assets, and purchasing.
  • Maintain vendor relationships, review service contracts, and oversee operational invoices.
  • Manage business travel arrangements and corporate events for employees and executives.
  • Manage cafeteria operations including meal planning, menu updates, vendor coordination, and ensuring quality standards of service.
  • Oversee food/beverage inventory, budgeting, and compliance with health and safety regulations in cafeteria facilities.
Event Planning & Hospitality:
  • Plan and execute internal and external events, employee engagement activities, and executive meetings.
  • Manage logistics including venue booking, décor, catering, and budgeting to ensure impactful and organized experiences.
  • Oversee VIP hospitality for corporate guests, executives, and CEO-directed events (including personal and family-related events), including guest transportation.
  • Organize seasonal events, such as holiday parties, themed celebrations, and wellness programs.

What We're Looking For: 
  • Bachelor’s degree in Business Administration, Hospitality, Interior Design, or a related field.
  • Minimum 5 years of relevant experience in general affairs, office/administration, hospitality, or event/hotel management.
  • Previous background in hotel management, banquet management, or service-related industries is a plus.
  • Bilingual in Korean and English preferred (spoken and written).
  • Strong attention to detail with a refined aesthetic sense for presentation and organization.
  • Proven ability to supervise staff, manage KPIs, and oversee team performance.
  • Exceptional communication, delegation, and time management skills.
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Responsible, diligent, cheerful, and cooperative personality with excellent interpersonal skills.
  • Local travel may be required at times. Must have a state-issued legal driver's license with a clean driving record and be able to drive approx. 50-mile driving radius.

You’ll love working at Dashing Diva because:
  • Great work environment to grow and learn new skills
  • We are collaborative and work closely with each other
  • We give everyone a chance to be creative and value input and feedback
  • We participate in fun events like Beautycon, NYFW
  • In-office catered breakfast, lunches, and team lunches, team outings, and team-building activities
  • Perks: Health benefits (Medical, dental, vision, AD&D, Life), 401(k) matching, PTOs, Company holidays, Summer Fridays & more!

Compensation Range: $75,000 - $85,000 annually

About Dashing Diva:


Dashing Diva is an equal opportunity employer, and qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, disability, genetic information, pregnancy, childbirth or related medical conditions, political affiliations, or any other non-merit factor protected by law.

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About the Company

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Dashing Diva