Office Operations & HR Specialist

POSITION SUMMARY

The Office Operations/HR Specialist position supports the efficient operation of the workplace by managing office administration, facilities coordination, safety programs, and HR support. This role serves as a key point of contact for employees, vendors, and building management while ensuring compliance with workplace regulations and supporting employee experience initiatives such as onboarding, recruiting coordination, and company events.

ESSENTIAL DUTIES & RESPONSIBLITIES

Office Operations

• Oversee daily office operations and perform routine facility checks to ensure a safe, clean, and well-maintained workplace
• Serve as primary liaison with building management and external vendors to coordinate maintenance, repairs, office moves, and meeting room setups
• Manage office access cards, company identification badges, parking administration, and building access for visitors and delivery personnel
• Manage domestic and international mail and shipping, including documentation and fees
• Purchase and maintain office, kitchen, safety, and first-aid supplies

Human Resources & Recruiting Support

• Coordinate onsite, phone, and video interviews to support recruiting efforts and ensure a positive candidate experience
• Maintain the company careers page and assist with recruitment activities
• Coordinate new hire onboarding activities and deliver New Hire Orientation
• Coordinate employee offboarding processes and conduct exit interviews
• Interact with and support members of the VTech Electronics North America HR team, as needed

Administrative Support & Reporting

• Process expense reports and maintain vendor records, agreements, and cost tracking
• Provide data and administrative support for sustainability and affirmative action reporting requirements

Employee Engagement & Events

• Plan and coordinate company events, including logistics and onsite support
• Lead and collaborate in planning employee engagement initiatives such as wellness events, service anniversary recognition, and employee appreciation programs

Workplace Safety & Compliance

• Coordinate the company's workplace safety training
• Ensure compliance with OSHA and applicable state and local safety regulations, including leading safety committee meetings
• Serve as first responder for workplace incidents and after-hours emergencies
• Track completion of required compliance training programs
• Maintain labor law postings and workplace notice compliance
• Maintain knowledge of California employment laws to support compliance and policy updates

Competencies

• Strong organizational and time management skills
• Ability to manage multiple priorities and shifting deadlines
• Strong communication and interpersonal skills
• Ability to work both independently and collaboratively
• High level of professionalism and discretion
• Very strong reliability, customer service, and work ethic
• Positive, proactive, and improvement-focused mindset
• Reliable follow-up to ensure accurate, timely task completion

Professional Expectations

• Interact with employees, vendors, and visitors in a courteous and professional manner
• Proven ability to interact professionally with all employees at all levels including executive leadership group
• Exercise sound business judgment in daily activities, decision-making, and problem-solving
• Comply with all company policies, procedures, and safety requirements
• Handle all information with discretion and maintain confidentiality at all times
• Conform and abide by all laws, regulations, policies, work procedures, instructions and VTech's Rules of Engagement
• Perform other duties as assigned

Work Environment & Physical Requirements

• Primarily office-based work environment
• Move office supplies, equipment, or packages
• Must be able to lift up to 50 lbs
• Ability to move throughout the workplace to coordinate facilities activities and respond to workplace needs

Qualifications

• Knowledge of federal, state and local employment laws
• Knowledge of OSHA, CalOSHA and local regulations and Emergency Planning
• First Aid/CPR and knowledge of ergonomics preferred
• Familiarity with building operations and maintenance practices preferred
• Event planning and coordination experience
• Skilled in creating engaging, visually appealing internal event materials
• Knowledge of and experience in HR processes, policies, and administration
• Must be proficient in Microsoft Word, Excel and PowerPoint. Experience with Microsoft Office 365 preferred

EXPERIENCE/EDUCATION

• 5+ years of progressively responsible experience in the areas of Office Administration and Human Resources
• Bachelor's degree in Business, Human Resources, or a related field; or any combination of experience and education that provides the necessary skills, knowledge and ability to perform essential functions of this role

MANAGEMENT RESPONSIBILITY

This position has no management/supervisory responsibilities.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time, in office position, 40 hours per week, Monday through Friday. Core hours will be set between employee and manager and will be based on business needs. Occasional evening and weekend work may be required as job duties demand.

TRAVEL

Business travel is not expected in this role. Occasional driving to pick up catering or other items in immediate need may occur.

SPONSORSHIP REQUIREMENTS

Qualified applicants must be authorized to work in the United States on a full-time basis without the need for employer sponsorship now or in the future.

The US base salary range for this full-time position is $80,000-$90,000 + bonus potential + excellent benefits. Our salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, relevant education or training, and maintaining internal equity. Your recruiter can share more about the specific salary range during the hiring process.

VTech and LeapFrog are Equal Employment Opportunity and Affirmative Action Employers. We are committed to equal employment opportunity, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race (including hairstyle or texture), religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We also consider qualified applications regardless of criminal histories consistent with legal requirements. If you are unable or limited in your ability to access job openings or apply for a job on this site as a result of a disability, you may request reasonable accommodations by contacting disability_accommodations@vtechkids.com. General employment-related inquiries should not be submitted to this email.

*LeapFrog does not accept unsolicited resumes from candidates or from recruiting agencies. Unsolicited resumes should not be submitted to our website or to any LeapFrog employee. LeapFrog will not pay fees to any recruiting agency and will not be responsible for agency fees associated with unsolicited resumes.