Administrative Skills, Business Operations, Business Solutions, Communication Skills, Consumer Finance, Customer Support/Service, Detail Oriented, Finance, Financial Operations, High School Diploma, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Onboarding, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Improvement, Property Management, Shipping/Receiving, Support Documentation, Team Player, Technical Operations, Time Management, Writing Skills
Office Operations Coordinator
We are a leading national consumer finance company with a 15-year legacy of stability and success. Following our recent acquisition and the appointment of a new CEO, we are entering an exciting new chapter focused on innovation, growth, and building a modern workplace experience.
We're looking for an Office Operations Coordinator who is eager to learn, build relationships across the organization, and contribute to a variety of business functions. This role is ideal for someone early in their career who enjoys staying organized, supporting teams, solving problems, and helping an office run smoothly.
In this position, you'll have the opportunity to work closely with leaders and teams across the company, gain exposure to multiple departments, and develop a strong foundation in business operations within a fast-paced, growing organization.
Key Responsibilities
- Support day-to-day office operations and administrative activities to ensure an efficient and professional work environment.
- Serve as a point of contact for office vendors, building management, visitors, and internal associates.
- Coordinate office supplies, equipment, mail distribution, and workplace resources.
- Assist with shipping, receiving, and package distribution processes.
- Help maintain organized office spaces, storage areas, and inventory.
- Support office moves, workspace setup, seating arrangements, and workplace improvements.
- Assist with onboarding activities, including workspace preparation and new hire office support.
- Partner with teams across People Operations, Finance, Operations, Technology, and other departments on various administrative and operational projects.
- Help identify opportunities to streamline processes and improve workplace efficiency.
- Support documentation, reporting, and administrative projects as needed.
- Provide exceptional customer service to Team Members and business partners.
- Perform other duties as assigned.
Who You Are
The Connector: You enjoy building relationships and collaborating with people across different departments. You are naturally curious about how businesses operate and enjoy learning new things.
The Organizer:You are detail-oriented, dependable, and skilled at keeping tasks, projects, and priorities organized.
The Problem Solver: You proactively look for solutions and enjoy helping others overcome day-to-day challenges.
The Team Player: You are willing to jump in where needed and thrive in a collaborative environment where no two days are exactly the same.
Qualifications
Experience
- 0–2 years of experience in an administrative, office support, customer service, internship, or coordinator role preferred.
- Recent college graduates are encouraged to apply.
Skills
- Strong organizational and time-management skills.
- Excellent verbal and written communication abilities.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong customer service mindset and professional demeanor.
- Ability to maintain confidentiality and exercise good judgment.
Education
- High school diploma or equivalent required.
- Associate's or Bachelor's degree preferred.
Technical Proficiency
- Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
- Interest in learning new technologies and business systems.
- Experience with collaboration or workflow tools is a plus.
Location & Work Environment
- On-site in our Chadds Ford, PA office.
- Occasional travel between office locations may be required.
Why Join Us?
This is an excellent opportunity for someone looking to launch or grow a career in business operations. You'll gain exposure to multiple areas of the organization, build relationships with leaders and teams across the company, and develop skills that can open doors to future opportunities.
In our growing and evolving organization, you'll have the chance to make a meaningful impact while learning how different parts of the business work together to drive success.