Office Operations Associate

Office Operations Associate

Salary

$29,070.00 - $49,360.00 Annually

Location

Kanawha County, WV

Job Type

Full-Time Permanent

Job Number

DEP2600196 PSA

Department

Environment - Environmental Protection

Opening Date

06/04/2026

Closing Date

6/21/2026 11:59 PM Eastern

LOCATION OF VACANCY

KANAWHA

• Description
• Benefits
• Questions

Nature of Work

• This job opportunity is not in the classified service and is not covered by the West Virginia Division of Personnel merit system. *

We welcome you to join our team where we value work/life balance and diversity. We offer a great benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan and more.

Click here for more information on benefits

If you want to be a part of this innovative team, apply today.

Employee will be assigned to the Division of Water and Waste Management, Permitting Section. Under the general supervision of the Team Supervisor, employee will work within a team-oriented environment while independently performing a variety of complex clerical duties requiring the interpretation and application of office procedures, rules, regulations, policies, and practices.

Key responsibilities include:

• Preparing and coordinating mass mailings to permittees.
• Managing Freedom of Information Act (FOIA) requests a critical and complex component of the division's clerical operations.
• Collaborating with various teams-including individual permit, general permit, stormwater/groundwater, and solid waste/RCRA waste permit teams-to gather and compile requested information in a timely manner.
• Maintaining organized filing systems, entering data into computerized databases, generating reports, and requesting information from other sections and offices as needed.
• Answering and screening telephone calls and visitors, providing information, taking messages, and routing mail to appropriate staff.
• Using discretion and judgment to prioritize and alert supervisors and staff of urgent correspondence and calls requiring immediate attention.
• Performing additional related duties as required.

Expectations:

• Employee should be proficient in the use of standard office equipment such as copy machines, personal computer, calculators and fax machines.

• Selected employee will have experience and skills in using Windows based operating systems.

Notes:

• Qualifying applicants will be required to complete an internet based profile assessment to compare the applicants thinking and reasoning skills, behavioral traits and the occupational interests against the traits determined to be important to the posted position.

• The recommended candidate will be subject to a search of his or her Motor Vehicle Record (MVR) prior to being hired and annually thereafter or as needed.

Click The APPLY Link To Apply Online.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

AND

Experience: Two (2) years of full-time or equivalent part-time paid experience performing routine office work or customer-facing roles.

OR

Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

State employment offers a variety of benefits. Click HERE to visit the Division of Personnels Benefits Page.

01

Were all of the jobs listed on your online application or resumé paid? If not, please list your unpaid positions below. If all of your jobs were paid, please enter "Yes". Please note that compensation may not only be salary or wages; it may also be room and board, gas mileage, etc.

02

Were all of the jobs listed on your application or resumé full-time positions? If not, please list your part-time positions below. If all of your jobs were full-time, please enter "Yes".

03

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information. I further authorize and request each former employer, educational institution, or organization (including law enforcement agencies) to provide all information that may be sought in connection with this application. WE DO NOT ACCEPT THE FOLLOWING DOCUMENTATION: Unofficial transcripts High school diplomas or transcripts Birth certificates Social Security Cards Driver's Licenses Passports These documents will be removed from your profile if submitted.

• I consent to the above statement.

Required Question

Employer West Virginia

Address 1900 Kanawha Blvd. East

Building 3 Suite 500

Charleston, West Virginia, 25305

Phone (304) 558-3950

Website http://personnel.wv.gov