Office Manager

AIT Worldwide Logistics, Inc.

Torrance, California

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JOB DETAILS

SALARY

$74,330–$111,490 Per Year

SKILLS

Access Control, Accounting, Administrative Management, Administrative Skills, Aerospace and Defense, Billing, Biology, Budget Management, Budgeting, Business Administration, Calendar Management, Communication Skills, Contract Management, Contract Negotiation, Corporate Compliance, Corporate Policies, Customer Satisfaction, Documentation, Emergency Planning, Emergency Response, Equipment Maintenance/Repair, Event Management, Expense Management, Expense Reports, Expense Tracking, Facilities Management, File Maintenance, Finance, Freight Forwarding, Government, Interpersonal Skills, Inventory Management, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Office Management, Organizational Development/Management, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Property Management, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Regulatory Requirements, Reporting Skills, Retail, Safety Compliance, Safety/Work Safety, Sales, Security Monitoring, Supplier Relationship Management (SRM), Supply Chain, Team Player, Travel Planning, Vendor/Supplier Relations, Warehousing, Writing Skills

LOCATION

Torrance, California

POSTED

11 days ago

Introduction: Join us at AIT, where we believe every day presents an opportunity to make a global impact!

We’re problem solvers, driven by our curiosity and creativity, in endless pursuit of solutions for our customers. Together, we champion the strength of our global teams. And, as trusted advisors, we go above and beyond, working together in a supportive and collaborative environment to ensure customer satisfaction. 

Through the company's continued growth, we challenge ourselves to be better, continuously learning and growing in our dynamic environment. Helping others is at the core of our culture, join us in finding fulfillment by giving back to our local communities as the united team that is AIT.  Find out what our people deliver.® means when you come move the world with us!  Hear directly from our teammates at AIT Worldwide Logistics and make us the next stop on your career journey. Overview: The Office Manager will oversee general office operation and will coordinate all aspects of the daily office environment, including, but not limited to, planning and implementing projects that impact the entire office, planning office events and moves, and assisting with office space planning while maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and regulatory affairs compliance. Responsibilities:

Office Operations & Administration
Oversee daily office activities to ensure a smooth and efficient work environment
Maintain office supplies inventory, place orders, and manage vendor relationships
Organize and maintain office files, records, and documentation in compliance with company policies
Ensure office equipment is maintained and serviced as needed
Coordinate office layout, seating arrangements, and facility management
Administrative Support
Provide administrative support to leadership and other departments as needed
Prepare reports, presentations, and correspondence on behalf of the management team
Assist in scheduling meetings, managing calendars, and coordinating travel arrangements
Handle incoming and outgoing communications, including emails, phone calls, and mail
Support HR with maintaining employee records, compliance documentation, and office policies
Act as the point of contact for employee inquiries related to office procedures
Finance & Budgeting
Assist in tracking office expenses and managing budgets for office-related costs
Process invoices, expense reports, and vendor payments in coordination with the finance team
Negotiate and manage contracts with office vendors, service providers, and building management
Compliance & Safety
Ensure office operations comply with health, safety, and legal requirements
Implement and oversee office security measures, including access control and visitor management
Maintain emergency response plans and coordinate workplace safety initiatives
Performs other duties as assigned
Complies with all policies and standards
The wage range for this position is $74,330.00-$111,490.00 and may vary based on geography as well as relative knowledge, skills, abilities, and experience

Qualifications: Education
• Associate's Degree (Required)
• Bachelor's Degree in Business Administration, Management, or a related field (Preferred)

Experience
• 5+ years of office management, administrative, or operations experience. (Required)

Knowledge, Skills, and Abilities
• Organizational and multitasking abilities High
• Written and verbal communication skills High
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software Medium
• Work independently and problem-solve effectively Medium
• Interpersonal skills and a team-oriented mindset. Medium
• Knowledge of HR procedures and basic accounting principles Medium

What AIT Can Offer You:

In addition to your base compensation, you may be eligible for a bonus based on achievement of business and/or individual performance metrics (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

About AIT Worldwide:

AIT Worldwide Logistics is a global freight forwarder that helps companies grow by expanding access to markets all over the world where they can sell and/or procure their raw materials, components and finished goods. For more than 40 years, the Chicago-based supply chain solutions leader has relied on a consultative approach to build a global network and trusted partnerships in nearly every industry, including aerospace, automotive, consumer retail, energy, food, government, high-tech, industrial, life sciences and marine. Backed by scalable, user-friendly technology, AIT’s flexible business model customizes door-to-door deliveries via sea, air, ground and rail—on time and on budget. With expert teammates staffing more than 150 worldwide locations in Asia, Europe and North America, AIT’s full-service options also include customs clearance, warehouse management and white glove services.

AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.

Office Manager

AIT Worldwide Logistics, Inc.

Torrance, California

About the Company

AIT Worldwide Logistics, Inc.

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