Office manager

We are seeking a highly organized, tech-savvy, and process-driven Office Administrator to support the daily financial and administrative operations of a premium, 200-unit self-managed oceanfront condominium in Pompano Beach, FL.

Operating essentially as a "mini Chief of Staff" to the Building Manager, Board of Directors, and Treasurer, you will be the core operational backbone of the office. This is a role designed for a "learner and a builder"-someone who thrives on taking manual workflows, optimizing them, and mastering property technology. A key long-term objective of this seat will involve documenting daily workflows to build an operational playbook for organizational continuity.

Qualifications & Skills

• Experience: 5+ years of stable administrative experience in property management, condominium administration, or a heavily regulated office environment. Deep familiarity with Florida Statute Chapter 718 (Condominiums) is preferred.
• Financial Mastery: Proven tracking record with manual bookkeeping, AR/AP data entry, and processing payroll.
• Technology Profile: proficiency in property management software. Experience with TOPS and/or Enumerate is highly preferred (the office is actively executing a data migration from TOPS to Enumerate). General comfort with MS Office Suite (Word, Excel), electronic banking portals, and a willingness to explore modern workflow tools (including AI recommendations).
• Work Ethic & Temperament: Exceptional organizational skills with an uncompromising "double-check" habit for financial documents. Exceptional phone manners, high emotional intelligence for resident relations, and a firm alignment with an "early is on time" punctuality standard.

• Execute all manual AP/AR activities, record resident assessments, and reconcile accounts with online banking.
• Process weekly invoices and checks for Board approval using digital payment networks (Citi National Bank DPX).
• Manage employee payroll, direct deposits, and payroll tax remittances.
• Track assessment collections and issue monthly delinquency notices to residents.

• Serve as the diplomatic "face" of the office-handling phone, email, and "walk-in" resident interactions with extreme courtesy.
• Manage new resident onboarding, background checks, buyer/renter applications, and orientation documentation.
• Maintain organized unit owner files, service contracts, and records for service animals/transponders.
• Balance financial workflows with daily office interruptions while maintaining strict professional boundaries.

• Coordinate and manage Board/Committee meetings, including Zoom setup, agenda postings, and recording minutes.
• Organize the annual community election process utilizing digital voting frameworks (ONR).
• Leverage modern technology to streamline operations and execute basic updates on the community website.

• Administrative Duties
• Property Management
• Office Management
• Bookkeeping
• AR
• AP
• Data Entry
• Payroll Processing
• Microsoft Office
• Organization
• 
  Qualifications
• Years of experience: 5 years
• Experience level: Experienced
• 
  Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
  
  Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
  
  At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
  
  Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
  
  This posting is open for thirty (30) days.