Office Manager

Jobot

Park Ridge, IL

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JOB DETAILS

SALARY

$50,000–$70,000 Per Year

SKILLS

Accounting Policies, Administrative Skills, Analysis Skills, Artificial Intelligence (AI), Billing, Bookkeeping, Business Administration, Calendar Management, Certified Public Accountant (CPA), Corporate Tax, Customer Relations, Data Collection, Detail Oriented, Executive Assistant Skills , Financial Statements, Health Insurance, Legal, Mentoring, Microsoft Office, Multitasking, Negotiation Skills, Office Management, Order Supplies, Organizational Skills, Prepare Correspondence, Presentation Software, Problem Solving Skills, Project/Program Management, Public Accounting, Purchasing/Procurement, Record Keeping, Records Management, Research Skills, Sales Tax, Spreadsheets, Systems Maintenance, Tax Accounting, Tax Returns, Team Player, Time Management, Training/Teaching, Travel Planning, Word Processing

LOCATION

Park Ridge, IL

POSTED

Today

Well Tenured CPA Firm Looking for Strong Office Manager

This Jobot Job is hosted by: Emily Bohanon
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $50,000 - $70,000 per year

A bit about us:

Our client is a boutique public accounting firm located in the northern Chicago suburbs, providing comprehensive tax and accounting services to individuals and closely held businesses throughout the Chicago area. Their practice includes individual, partnership, S-corporation, and trust taxation, along with bookkeeping and sales tax services for many of their existing clients.
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As a smaller firm, we pride ourselves on building long-term relationships with both our clients and our employees. Our team works closely together in a collaborative, in-office environment where mentorship, accessibility, and professional development are part of everyday life. Rather than specializing in a single niche, our staff gain exposure to a diverse client base and a wide variety of tax engagements, creating excellent opportunities to develop well-rounded public accounting experience.

Why join us?

Exceptional mentorship. Work directly with experienced CPAs and managers in a highly collaborative office where questions are encouraged and learning happens daily.
Grow your career. We believe in promoting from within.
Paid for every hour you work. Employees are paid hourly and receive time-and-a-half overtime during busy season, allowing you to be compensated for the additional effort that public accounting often requires.
Manageable busy season. Busy season averages approximately six weeks, and we're actively expanding the team to further reduce workloads.
Competitive benefits.
Employer-paid health insurance
$300 annual HSA contribution
SIMPLE IRA with 3% employer match
10 paid holidays
Two performance and compensation reviews each year
A team that invests in people. We value curiosity, professionalism, and individuals who are eager to learn. Whether you come from another CPA firm or a tax preparation background, we'll provide the training and support needed to continue growing your career.

Job Details

Our growing CPA firm is looking for a highly organized, detail-oriented and experienced Office Manager/Executive Assistant to join our team. This role is integral to the smooth running of our office and will provide executive support in a one-on-one working relationship with the directors. This exciting role offers a unique opportunity to be involved in a wide range of high-level administrative and project support tasks. The ideal candidate will be a self-starter who thrives in a fast-paced, dynamic environment and who has a proven track record of demonstrating initiative and problem-solving skills. Ideally, this person will enjoy working with technology and help the team in adapting to AI, leveraging new tools and supporting.

Responsibilities:

1. Manage and maintain executives' schedules, appointments, and travel arrangements.
2. Occassionally preparing invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
3. Supervise and coordinate activities of staff.
4. Prepare responses to correspondence containing routine inquiries.
5. Perform general office duties, such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
6. Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
7. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
8. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
9. Manage and maintain all aspects of office services including, but not limited to, office supplies, reception, mail, large purchasing requests and facilities.
10. Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.

Qualifications:

1. Minimum of 5 years of experience as an Office Manager or Executive Assistant.
2. Bachelor's degree in Business Administration or related field is preferred. (NOT required)
3. Strong knowledge of office procedures and basic accounting processes.
4. Proven experience in billing processes.
5. Outstanding communication and negotiation abilities.
6. Proficiency in MS Office and office management software.
7. Exceptional organizational and multitasking skills.
8. Ability to work under pressure and meet deadlines.
9. Attention to detail and problem-solving skills.
10. Discretion and confidentiality.
11. A proactive approach to problem-solving with strong decision-making skills.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

_{Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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About the Company

Jobot

Jobot is on a mission to connect good people with good jobs. By combining AI-powered technology with the expertise of Jobot Pros, our experienced recruiters, we help you find career opportunities that align with your goals and values.

Founded in 2018 and employee-owned since 2024, Jobot is committed to fostering a culture of kindness, respect, innovation, and connection. As an industry leader, we’ve been recognized as a top workplace by Forbes, Fortune, USA Today, and Staffing Industry Analysts (SIA).

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COMPANY SIZE

100 to 499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

2018

WEBSITE

http://www.jobot.com