Job Title: Office Manager / Paralegal
Location: Tampa, FL
Firm: Smith, Tozian, Daniel & Davis, P.A.
Employment Type: Full-Time
About Us:
Smith, Tozian, Daniel & Davis, P.A. is a well-established boutique law firm based in Tampa, Florida. For over 40 years, our firm has been a trusted leader in attorney ethics and professional responsibility, providing legal representation in Florida matters to attorneys, judges, and bar applicants throughout the state and beyond. With a close-knit team of five attorneys and five staff members, our collaborative environment promotes excellent service and long-standing client relationships.
Position Summary:
We are seeking a dependable, detail-oriented professional to join our team as an Office Manager / Paralegal. This hybrid role is ideal for a self-motivated individual who thrives in a fast-paced small firm setting and is comfortable managing both legal and operational responsibilities. You will play a key role in keeping our firm running smoothly—from HR and payroll to case preparation and client communication.
Key Responsibilities:
Office Management Duties:
- Lead day-to-day operations and ensure office efficiency
- Manage payroll, benefits administration, insurance and HR
- Process invoices, track expenses, purchase requests and assist with budget
- Provide initial troubleshooting for computers, printers, and equipment and escalate complex issues to IT
- Serve as primary vendor contact; coordinate service and maintenance schedules; manage contracts, renewals, and invoices.
- Implement process improvements and manage office facility
Paralegal Duties:
- Draft, proofread, and prepare legal documents including pleadings, motions and correspondence
- Conduct legal research
- E-file documents with state and federal courts (e-Portal, PACER)
- Maintain case files, prepare hearing/trial materials, support litigation/hearing logistics
- Preparation and presentation of electronic exhibits during depositions and trials, ensuring all digital evidence is displayed clearly, accurately, and in sync with the flow of questioning or argument.
- Provide litigation, hearing and trial support to attorneys
Qualifications:
- At least 10 years law firm experience in both office management and paralegal roles required
- Strong organizational skills and attention to detail
- Proficiency with Microsoft 365 and Westlaw
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information
- Familiarity with court procedures and electronic filing systems
Preferred Qualifications:
- Degree or certification in Paralegal Studies, Business Administration, or a related field
- Background in HR or bookkeeping
What We Offer:
- Competitive salary based on experience
- Paid time off and firm holidays
- Highly subsidized health insurance
- 401(K) Retirement Plan
- A collaborative, stable work environment with long-tenured staff
- Opportunity to work with respected professionals in a specialized field of law