Office Manager New York

Office Operations Manager

This position is to oversee daily office operations to ensure an efficient, organized and professional workplace. This role is responsible for coordinating all office operations, facilities-related needs, and administrative support to ensure seamless and professional workplace experience. This role serves as a central point of coordination and contact for employees, visitors, vendors, and internal processes.

Qualifications

• Two years of college course work (preferably in business or related field) or equivalent administrative support training required
• 7+ years of experience in office management, administrative support in a fast-paced environment
• Prior purchasing, budget management and vendor management experience preferred
• Proficient with Microsoft Office 365 including Excel, PowerPoint, Word and other office software including automated calendaring
• Excellent communication and interpersonal skills, verbal and written including demonstrated writing ability
• Excellent organizational skills, follow-up and detail oriented with a strong focus on accuracy and quality
• Ability to maintain confidential information with discretion
• Able to work independently, proactively, manage multiple priorities and complete necessary tasks without consistent supervision
• Ability to coordinate across remote teams and adaptability in a dynamic office environment
• Experience with workplace management systems (e.g., ServiceNow,) preferred

Responsibilities/Duties

• Manage day-to-day office functions, ensuring a clean, safe, and productive work environment with support from supervisor including but not limited to office supply ordering, internal & external vendor communication, mail / shipping/receiving, technical assistance via the PGA TOUR IT Team
• Serve as the on-site liaison with building management/landlord for issues, access, and communications
• Oversee vendor relationships (coffee services, copier, etc.) and manage service requests as needed
• Support seating assignment changes, including nameplates
• Oversee visitor experience including reception coverage, registration, and badging processes
• Manage office budget tracking, invoice processing, and expense reporting
• Develop, maintain and update NY office manuals, standard operating procedures, communications, and other documents, as required
• Order and maintain inventory pantry supplies
• Serve as a resource for employees regarding office policies and procedures
• Maintain office records, documentation, and compliance items (e.g., inspections, permits) as needed
• Provide regular updates to supervisor on office operations, issues, and needs
• Provide direct administrative support to leadership and/or departments (calendar management, meeting coordination, travel arrangements) as needed
• Process, allocate and reconcile vendor and/or designated employees' expenses following company procedures through Concur
• Coordinate meetings, catering, and conference room readiness
• Maintain organized filing systems (digital and physical)
• Special projects or other duties as assigned

The salary range for this position is $80,000 - $95,000.