Office Manager

HR Nola

New Orleans, LA

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JOB DETAILS

SKILLS

Accounting, Accounting Close, Accounting Software, Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Business Administration, Business Support, Communication Skills, Dental Insurance, Detail Oriented, Diversity, Documentation, Email Management/Administration, Equipment Maintenance/Repair, Financial Operations, High School Diploma, Intuit Quickbooks, Leadership, Mail Processing, Maintenance Services, Microsoft Office, Multitasking, NetSuite, Office Equipment, Office Management, Organizational Skills, Past Due Accounts, Payroll Administration, Problem Solving Skills, Reconciliation, Record Keeping, Reporting Skills, Retail, Supplier Relationship Management (SRM), Telephone Skills, Time Management, Vendor/Supplier Management, Vendor/Supplier Relations

LOCATION

New Orleans, LA

POSTED

3 days ago

Job Title: Office Manager

Location: Headquarters, Magazine Street, New Orleans LA

Job Type: Full-Time

Reports To: Controller

Be the heart of our office and a key player in our financial operations! Mignon Faget is a dynamic, multi-location retail company seeking a proactive, detail-oriented Office Manager to oversee our headquarters operations. In this role, you'll be the go-to person for keeping the office running smoothly, ensuring our visitors have a great first impression, and supporting essential financial functions like payroll, accounts payable, and accounts receivable.

If you're equally comfortable welcoming guests, balancing books, and making sure the office hums along efficiently, we'd love to meet you!

What You'll Do

Oversee day-to-day office operations and ensure a clean, organized, and professional work environment.
Manage vendor relationships, office supplies, equipment maintenance, and service providers.
Greet and assist visitors, clients, and vendors with professionalism and warmth.
Answer calls, manage emails, and ensure smooth communication across departments.
Manage mail, deliveries, and meeting room schedules.
Process vendor invoices, payments, and account reconciliations (AP).
Prepare and send customer invoices, record payments, and follow up on past-due accounts (AR).
Assist with payroll processing, maintain accurate records, and support month-end closing tasks.
Help prepare reports and documentation for leadership and auditors.

What We're Looking For

High School Diploma or equivalent; Associate's or Bachelor's Degree in Business Administration, Accounting, or a related field preferred.
3+ years of experience in office management, bookkeeping, or administrative roles.
3+ years of experience in accounting, preferably handling accounts payable/receivable, payroll, vendor management, etc.
Comfortable juggling multiple priorities in a fast-paced environment.
Skilled with Microsoft Office Suite and accounting software (QuickBooks, NetSuite, Sage, or similar).
Strong communication, organizational, and problem-solving skills.
Discreet and dependable when handling sensitive financial and personnel information.
Retail or multi-location business experience is a plus!

Job Type: Full-time

Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and the businesses we support.

Office Manager

HR Nola

New Orleans, LA

About the Company

HR Nola

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