Office Manager

Personnel Requisition

Personnel Requisition

Posting Number: 201101480P Job Title: Office Manager Location: Texas Township Campus Full-Time/Part-Time: Full Time Pay Rate: Starting rate of $46,939 per year. Salary is determined upon education and relevant years of experience beyond the minimum requirements. Position Type: Staff Department: Institutional Support Job Summary:

Are you looking for a way to apply your management and administrative expertise in a dynamic academic setting? Are you a dedicated, responsible individual who thrives in a service-oriented environment? If so, then Kalamazoo Valley Community College may have the ideal full-time job opportunity for you.

About Us

Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, MI. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.

About the Opportunity

Kalamazoo Valley is seeking a full-time Office Manager to supervise office operations and perform welcome desk and administrative duties as part of the colleges centralized Institutional and Operational Support Services Department.

This position supervises day to day operations for the Support Services team assigned to the Student Development Services office at the Texas Township campus. The Office Manager works closely with the Associate VP for Student Development Services, the leadership team and other departments in order to provide excellent customer service to students, faculty and staff. The manager receives, prioritizes and assigns tasks and coordinates schedules in order to support various initiatives within Student Development Services. The position recommends hires, orients, trains and evaluates all assigned personnel; recommends training and, through the Human Resources Department, establishes acceptable human resource practices; assists with and monitors departmental budget; attends to and resolves internal personnel situations/difficulties; and processes all required documents.

Specific Responsibilities of this Position

• Providing information to students, customers and employees, regarding departmental policies and procedures.
• Initiating, developing and/or coordinating complex projects for the assigned department.
• Collaborating with others across the college for projects and problem solving.
• Collecting and analyzing data and reporting findings to supervisor.
• Preparing administrative reports, proposals and procedures.
• Drafting or editing messages, chat information, websites, publications in coordination with marketing and other departments.
• Drafts correspondence and/or corresponding in response to inquiries; and, initiating, developing, participating in, recommending and implementing clerical/office related decisions regarding office policy and procedures.
• Assisting in implementation of new systems and technology tools.
• Providing administrative assistance with special events.
• Preparing or coordinating preparation of payroll, purchasing, facilities, vouchers, pay authorization and related documents.

Minimum Qualifications:

Appropriate education, training, experience and talents are required. An example of this would be an Associate Degree in Office Administration, Accounting or a related field and 3 years experience in office management.

A high level of skill is needed with Microsoft Office and other software systems.

Preferred Qualifications and Experience: Physical Demands: Work Hours: 40 hours per week, Monday - Friday; 8:00 a.m. - 5:00 p.m. Posting Date 10/20/2025 Closing Date: Special Instructions to Applicants:

This position will remain posted until filled. However, priority consideration will be given to applications received prior to March 28, 2026.

Please apply online at: jobs.kvcc.edu.

EEO Statement

As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive.

Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.

Applicant Documents

Required Documents

• Resume
• Cover Letter
• Letter of Recommendation

Optional Documents

• Unofficial Transcripts
• Letter of Recommendation 2
• Other Document
• Professional References

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Individuals who use tobacco products will not be hired into any full-time position at Kalamazoo Valley Community College. Do you use tobacco products?
• Yes
• No